PA to Head Teacher

IG Seguros; City of London; On-site; GBP 40,000 - 60,000; Part time

Job summary

A coeducational independent prep school in Clapham seeks a Temporary PA to Head Teacher. The successful candidate will support the Head Teacher with administrative tasks and ensure a welcoming reception area. Strong organisational and customer service skills are essential. The role is entry level and offers a temporary employment contract. Applicants should be highly motivated and enthusiastic.

Qualifications

• Highly motivated and enthusiastic PA administrator.
• Commitment to excellent customer service.
• Good understanding of the workings and policies of the school.

Responsibilities

• Create a professional reception area for all visitors.
• Respond to parental enquiries via various channels.
• Provide PA support to the Headmaster.
• Manage the school calendar and diary dates.
• Coordinate communications using ParentMail system.

Skills

Strong organisational skills

Excellent customer service

Communication skills

Job description

Temporary PA to Head Teacher

Our Client, a well-established coeducational independent prep school based in Clapham, is seeking a Temporary PA to Head Teacher to join the Administration team.

This is an exciting opportunity for a highly motivated, enthusiastic PA administrator with strong organisational skills and a commitment to excellent customer service. As the PA to Head Teacher you will work closely with the School's Office Manager.

Core duties

• To create a professional and welcoming reception area for parents, pupils, staff and visitors within a framework of excellent customer service.
• Being the first point of contact for parents, visitors, staff and pupils, working as a member of the office team ensuring all tasks are completed efficiently and accurately to support the smooth administrative operation of the school.
• Respond appropriately and efficiently to all parental enquiries via face‑to‑face contact, phone calls and emails.
• Follow the School Office Annual Administration Schedule.
• Provide PA support to the Headmaster.
• Assist the lead events coordinator with all school events, producing organisational schedules for staff.
• Manage the school calendar, planning and booking the termly Diary Dates.
• Draft and coordinate communications to parents using the school ParentMail electronic communications system.
• Complete school registration processes using the school’s Management Information System (isams) and assist staff with registration as necessary.
• Organise coaches for all school events and trips.
• Co‑ordinate the termly trips and event schedule, guiding staff through trip planning and health and safety risk assessments.
• Organise the communication and organisation of Parent‑Teacher Meetings in the Autumn and Summer Terms.
• Provide first aid and administer medicine to pupils when necessary.
• Oversee the designing‑in process of all visitors, recognising the importance of all safeguarding considerations and following school policies and procedures in this regard.
• Carry out occasional administration for the DFE and Ofsted, including the annual census.
• Remote check of the office email during school holidays.
• Arrange staff meetings and minutes when appropriate.
• Have a good understanding of the workings and policies of the school.
• Undertake any task that the Headmaster and Principal might reasonably require in order to fulfil the job.
• Attend Parent‑Teacher Evenings, School Events, INSET, Open Days and other school functions as required by the Principal and Headmaster.
• Observe Health and Safety requirements.

Seniority level

Entry level

Employment type

Temporary

Job function

Education