Office Administrator

TNEI Services Ltd; Glasgow; On-site; GBP 60,000 - 80,000; Full time

Job summary

A consulting firm in the energy sector is seeking a full-time office administrator to provide essential operational support. Responsibilities include office upkeep, coordination of supplies, and health, safety, and compliance assistance. Candidates should have extensive experience in office administration, strong organizational, interpersonal, and communication skills, and the ability to thrive in a fast-paced environment. Excellent benefits include flexible working, professional development opportunities, and performance-based bonuses.

Benefits

Discretionary annual performance-based bonus

Company contributory pension scheme

Private medical insurance

25 days annual leave plus an additional day off on your birthday

Flexible hybrid working policy

Qualifications

• Extensive experience in office administration is required.
• Strong ability to prioritize tasks effectively.
• Adaptability and problem-solving abilities are essential.

Responsibilities

• Maintain the upkeep of office spaces and coordinate with contractors.
• Provide administrative support for events, meetings, and training.
• Assist in health, safety, and compliance documentation.

Skills

IT proficiency

Interpersonal skills

Organisational skills

Strong written and verbal communication skills

Time management

Proactive team player

Job description

STATUS: Full time, Fixed Term (37.5 hours per week)

SALARY:Competitive and based on experience and qualifications.

LOCATION: Glasgow

DUTIES AND RESPONSIBILITIES WILL INCLUDE

Facilities & Office Support

• In-charge with the day-to-day upkeep of office spaces in Glasgow city centre, ensuring communal areas, meeting rooms, and supplies are maintained to company standards.
• Coordinates contractors and suppliers during routine maintenance visits.
• Organise desk setups, equipment checks, and basic troubleshooting.
• Monitor stock levels for office supplies, stationery, and consumables, raising replenishment requests where needed.
• Running the switchboard by handling calls professionally and directing them to the appropriate teams.
• In-charge of travel bookings using in house and external systems for the group.
• Health, Safety & Compliance Assistance
• Help maintain H&S records, training logs, and documentation required for audits.
• Assist with scheduling fire warden and first aid training sessions.
• Support the completion of desk assessments and update basic H&S information for new starters.
• Help prepare offices and materials for HSE walkarounds and internal audits.

Administrative & Operational Tasks

• Supporting all PMS/CRM Requests
• Assist with distributing post, processing courier shipments, and preparing packages for events or marketing needs.
• Maintain seating plans, office access lists, visitor logs, and sign-in systems.
• Provide administrative support for company events, training sessions, and office-wide meetings (e.g., catering setup, room preparation, stock management).
• Support new starters and temporary colleagues by explaining basic office procedures.
• Assist with maintaining trackers, spreadsheets, and electronic filing related to office supplies, compliance documents, and training records.
• Assisting with carbon emissions data collation for reporting for scope 1&2 environmental emissions.

Communications & Team Support

• Draft simple internal communications relating to office notices, events, or charity activities.
• Assist with organising small staff events locally and group events annually along with wellbeing activities to include bookings, catering, and materials.
• Liaise with colleagues across all offices to support day-to-day queries.

REQUIREMENTS

Essential requirements include:

• IT proficiency (Microsoft Outlook, Excel, Word, PowerPoint, PDF, and the use of CRM platforms).
• Quick learner.
• Interpersonal skills.
• Proactive team player.
• Organisational skills.
• Motivated and self-driven individuals with an ambition to work within the electricity industry.
• Adaptability and problem-solving abilities.
• Proactive and solution-oriented with strong attention to detail.
• Strong written and verbal communication skills.
• Time management.
• Strong ability to prioritise.
• The ability to thrive in a fast-paced, highly collaborative work environment.
• Office experience is required, along with strong administrative and customer service experience.

THE POSITION

We are looking for a full-time office administrator with extensive experience in office administrationto join our Support Team, to provide essential administrative and operational support to ensure the smooth running of daily activities within all UK offices.

The Support Team helps in keeping the workplace organised, safe, and well-functioning by assisting with routine tasks, documentation management, office coordination, and communication with staff and suppliers.

TNEI

TNEI is a specialist, vibrant consulting company that has been at the forefront of providing expert technical advice to electricity network companies, renewable energy developers, regulators and funding institutions all over the world for 25 years. By nurturing the top talent in the energy industry we’ve built a solid reputation of developing innovative solutions and solving complex problems associated with achieving net zero. We offer a fast-paced learning environment with excellent career development opportunities. Join us and become part of the net zero energy revolution.

TNEI staff at the heart of the business

TNEI is an Employee Ownership Trust meaning that the people who work in the business directly benefit from and influence the direction and future success of the company. TNEI has always been proud of its inventive and collaborative culture. That culture is at the heart of its success and ensures innovative and novel approaches to supporting and helping solve challenges facing our client base. An Employee Ownership Trust embodies this company culture in which we all feel responsible for the business’ performance and success. By remaining independent, the company is able to retain its culture and reputation and allow staff to feel even more connected to the company.

Why should you apply?

• Join a world class team in a rapidly growing industry
• Have a hands-on opportunity to make a real difference in a small company
• Excellent professional and personal development opportunities
• Professional membership fees
• Discretionary annual performance-based bonus
• Company contributory pension scheme
• Private medical, death in service, permanent health insurance, and an employee assistance programme
• Flexible hybrid working policy
• 25 days annual leave plus an additional day off on your birthday!

How to apply

Please apply using the ‘Apply Now’ form on the Careers Page on our website, and upload your CV and covering letter, demonstrating why you are suitable for the role and any previous experience.

Closing date for applications: 30 January 2026

We shall be interviewing suitable candidates on a continuous basis, therefore, if you are planning to apply, we recommend that you do so without delay.

Equality, diversity and inclusion

TNEI promotes equality, diversity and inclusion in a space where all are respected.

Please note we do not accept CV’s from recruitment agencies.