Medical Records Officer

Circle Health Group; Sheffield; On-site; GBP 25,000; Full time

Job summary

A leading healthcare provider in Sheffield is seeking a Medical Records Officer for a full-time position. The role involves managing medical records, ensuring compliance with GDPR, and working in a dynamic environment. Candidates should have strong administrative skills, attention to detail, and comfort with IT systems. The position offers competitive salary and benefits including holidays and private healthcare.

Benefits

25 days holiday per year

Private Healthcare Scheme

Hospital Discounts

Enhanced Family Friendly policies

Non-contributory life insurance

Access to wellbeing resources

Employee recognition programmes

Training and development opportunities

Qualifications

• Previous administrative experience, ideally in a healthcare or records-focused role.
• Good understanding of confidentiality, GDPR, and information governance.
• Strong attention to detail and accuracy.
• Good organisational skills and ability to manage time effectively.
• Comfortable working with IT systems and databases.
• Strong communication skills with a professional manner.

Responsibilities

• Prepare patient records for upcoming clinics and procedures.
• Ensure documentation is accurately filed and accessible.
• Retrieve patient notes efficiently upon requests.
• Log and track movement of physical records.
• Handle patient information with confidentiality.
• Comply with GDPR and local governance policies.

Skills

Administrative experience

Understanding of GDPR

Attention to detail

Organisational skills

IT systems proficiency

Communication skills

Job description

Medical Records Officer
The Thornbury Hospital
37.5 Hours & Permanent
Salary: £24,434.00 per year

The Thornbury Hospital in Sheffield is part of Circle Health Group , Britain's leading provider of independent healthcare with a nationwide network of hospitals & clinics, performing more complex surgery than any other private healthcare provider in the country.

Circle Health Group is proud to be recognised as one of the UK’s top 5 best big companies to work for as well as top 5 to work for in the health and social care sector.

We have an opportunity for a Medical Records Officer to join their team of staff in the Medical Records department.

This is a full time role for 37.5 hours a week. The role holder will be required to cover a flexible shift pattern.

The role is quite physically demanding and will require a lot of moving and handling of Medical Records around the hospital.

The role is not an office-based position and is 50% based around the hospital distributing and collecting Medical Records, and maintaining collected and returned Medical Records.

A high level of attention to detail is also paramount due to the sensitivity of the medical record and GDPR.

Any applicant will also be required to work a 4-week rolling rota which consists of shift patterns - example below.

Week 1 07:30-15:30 Monday to Friday
Week 2 08:00-16:00 Monday to Friday
Week 3 10:00-18:00 Monday to Friday
Week 4 11:00-19:00 Monday to Friday

Please note that although the department is not currently manned on a Saturday, due to the growing business this could become a requirement in the future.

Applicants should meet the following criteria:

• Previous administrative experience, ideally in a healthcare or records-focused role.


• Good understanding of confidentiality, GDPR, and information governance.


• Strong attention to detail and accuracy.


• Good organisational skills and ability to manage time and priorities effectively.


• Comfortable working with IT systems and databases.


• Strong communication and interpersonal skills, with a professional and respectful manner.

Duties of this role include:

• Prepare patient records for upcoming clinics, admissions, investigations, and procedures.


• Ensure all required documentation (e.g., consent forms, test results, referral letters) is accurately filed and accessible for clinical teams.


• Locate and retrieve patient notes efficiently when requested by clinical, admin, or legal teams.


• Log and track movement of physical records across departments using tracking systems.


• Handle patient information with the highest standards of confidentiality and discretion.


• Comply with GDPR, Caldicott principles, and local information governance policies.

Salary & Benefits

Circle Health Group is committed to offering competitive starting salaries and access to a wide range of employee benefits, including:

• 25 days holiday per year + bank holidays, increasing to 30 days with service


• Private Healthcare Scheme for treatment at our hospitals, covering pre‑existing medical conditions


• Friends & Family Hospital Discounts


• Family Friendly policies, including enhanced Maternity, Paternity & Adoption pay


• Non‑contributory life insurance


• Staff engagement hub with access to discounts and extensive rewards and voluntary benefits


• Access to resources, tools and services to support your wellbeing


• Employee recognition programmes


• Industry leading training and development opportunities

…and much more!

Circle Health Group is committed to creating a diverse workforce offering inclusive opportunities for all our colleagues. Our definition of diversity goes beyond the established characteristics protected by the Equality Act, as we strive to attract candidates with diverse experiences, backgrounds, identities or expressions, skills, work styles…and more.

Circle Health Group is proud to be a Gold member of the Armed Forces Covenant, and we welcome applications from members of the Armed Forces Community. We are also part of The Valuable 500 and we pride ourselves in being a Disability Confident Employer.

We’re passionate about creating an environment where our people can thrive, grow and develop professionally and personally. Our principles and values guide our colleagues to be selfless, compassionate, committed, collaborative, brave, agile, tenacious and creative and are at the core of our purpose and culture.