Bid Writer & Bid Coordinator

Perfect Clean LTD; City of Edinburgh; Hybrid; GBP 28,000 - GBP 35,000; Full time

Job summary

A leading cleaning services company is seeking a Bid Writer / Bid Coordinator to join their expanding team in Edinburgh. This role involves preparing high-quality bids for public and private sector contracts, managing the full bid lifecycle, and supporting the Business Development team. Ideal candidates will have strong writing skills, attention to detail, and the ability to manage multiple deadlines. The position offers competitive salary and benefits, with opportunities for career growth as the business expands.

Benefits

Cycle to Work scheme

Private medical insurance

BUPA Employee Assistance Programme

Ongoing learning and development

Qualifications

• Strong writer with excellent written English.
• Naturally organised with the ability to manage multiple tasks.
• Creative and proactive in improving content and processes.

Responsibilities

• Identify and review new tender opportunities.
• Produce summaries for internal bid decisions.
• Manage the bid process from start to submission.
• Write and edit technical responses for bids.

Skills

Strong writing skills

Attention to detail

Proactive attitude

Ability to manage multiple tasks

Tools

Microsoft Word

Job description

Edinburgh (Head Office) | £28,000 – £35,000 DOE | Full-time, Monday to Friday

Working hours: Choose 8:00 am–4:00 pm or 9:00 am–5:00 pm

Working pattern:Office-based during probation, withhybrid working available thereafter

Join a growing team where you can genuinely build a career

We are a growing and highly successful cleaning and facilities management company, delivering services across both the public and private sectors. We win work consistently, we retain our clients, and our continued success means we are now expanding our Business Development and Bidding Team.

We are looking for aBid Writer / Bid Coordinatorwho is looking for more than just a job. This is an opportunity to join a close-knit, supportive team where people genuinely care about the quality of their work and about each other. We work hard, but we also look after one another and celebrate success together. Many of our team members describe the business as feeling “like a family”, and that is something we actively protect as we continue to grow.

This role reports directly to the Commercial Director and plays a key part in helping us continue our strong track record of winning work. You will be involved in producing high-quality, well-structured bids for our cleaning and facilities management services, with the majority of opportunities coming from the public sector, alongside some private sector tenders.

We also operate an in-house, AI-powered bidding platform to support bid writing, document management and deadlines. This helps keep the process efficient and organised, allowing you to focus on what really matters – clear thinking, strong writing and well-presented submissions.

What you will be doing (day to day)

This is a varied, hands-on role covering the full bid lifecycle. Your responsibilities will include:

• Identifying and reviewing new tender opportunities, including ITTs, RFQs and DPS opportunities
• Producing clear summaries to support internal bid / no-bid decisions
• Managing the bid process from start to submission, often working on multiple bids at the same time
• Completing compliance and selection documentation, including SPDs and related questionnaires
• Writing, editing and refining technical and quality responses, tailored to each client and contract
• Coordinating internal input and ensuring all required information is captured, reviewed and approved
• Managing tender portals, deadlines and submissions to ensure nothing is missed
• Organising site visits and managing clarification questions with contracting authorities
• Maintaining and continuously improving the bid library, case studies and standard responses
• Supporting mobilisation activities for contracts we win, helping ensure a smooth handover into service delivery
• Assisting with contract renewals, company accreditations, memberships and certifications
• Providing wider support to the Business Development team as required

Bidding can be fast-paced and deadlines can land at the same time, so the ability to stay organised, calm and flexible during busy periods is essential.

What we are looking for

You do not need experience in the cleaning or facilities management sector. We are more interested in strong writing skills, attention to detail and the right attitude. Previous experience in bid writing, bid coordination or a similar role is desirable, but not essential for the right candidate.

You will suit this role if you are:

• A strong writer with excellent written English and great attention to detail
• Confident using Microsoft Word and comfortable with IT systems and online portals
• Naturally organised and able to manage multiple tasks and deadlines
• Proactive, with a willingness to take ownership and see tasks through from start to finish
• Creative and always looking for ways to improve content and processes
• Comfortable working independently, but also enjoy being part of a team
• Reliable, positive and keen to learn and develop

What we offer

• £28,000 – £35,000per annum, depending on experience
• Full-time, permanent role
• Flexible working hours (choice of early or standard shift)
• Hybrid working after successful completion of probation
• Cycle to Work scheme
• Private medical insurance
• BUPA Employee Assistance Programme
• A supportive, inclusive and collaborative team environment
• Ongoing learning and development within a successful and growing business

This role offers genuine long-term career potential. As the business continues to grow and win work, you will gain exposure to high-value public sector tenders, complex submissions and strategic business development activity. For the right person, there is clear scope to grow into more senior bidding or business development roles over time.

How to Apply:

If you are a professional, dedicated individual with a passion for executive support, we invite you to join us and contribute to the success of Perfect Clean Ltd. Please send your CV and a cover letter [e-mail]

Perfect Clean Ltd. is an equal-opportunity employer. We welcome applications from all qualified candidates, regardless of race, colour, religion, gender, nationality, or disability.