Executive Assistant

Saab; Fareham; On-site; GBP 30,000 - GBP 45,000; Full time

Job summary

A leading defense and security company is seeking an Executive Assistant to support the Head of Sensor Systems UK in Fareham. The role involves managing complex calendars, coordinating travel, and preparing executives for meetings. Ideal candidates should possess strong organizational and communication skills, alongside proficiency in Microsoft Office. This position offers a chance to contribute to meaningful projects within a dynamic environment while ensuring confidentiality and professionalism.

Qualifications

• Experience supporting senior executives in a corporate setting.
• Strong written and verbal communication skills.
• High proficiency in Microsoft Office.

Responsibilities

• Manage complex calendars and coordinate meetings.
• Prepare executives for meetings and handle communications.
• Arrange domestic and international travel.

Skills

Organisational skills

Multitasking

Microsoft Office proficiency

Verbal communication

Written communication

Confidentiality

Job description

Overview

United Kingdom of Great Britain and Northern Ireland

Saab in UK is growing rapidly, with over 500 colleagues across eight sites. We bring together Swedish heritage and British expertise to drive innovation in areas such as software engineering, underwater robotics, radars, AI, and armed forces training. Joining Saab in UK means contributing to the security and resilience of society while building a career with real scope for personal and professional growth.

Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 26,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.

Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations.

Read more about us here.

Your role

As an Executive Assistant to the Head of Sensor Systems UK, you will provide an efficient and responsive administrative, organisational and logistical service:

Executive Support

• Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones.
• Prepare executives for meetings through agenda development, briefings, and document preparation.
• Serve as a primary point of contact between the Head and internal/external stakeholders.
• Draft, review, and edit high-level communications, presentations, and reports.
• Handle confidential information with the utmost professionalism and discretion.
• Manage email inboxes, flag priorities, and respond on behalf of the Head when appropriate.

Logistics & Operations

• Arrange domestic and international travel, including flights, accommodations, transport, and itineraries.
• Process expenses related to the Head's activities.
• Organise and support during events, board meetings, and leadership meetings, both on and off site.

Project & Office Management

• Assist with special projects, research and data gathering, as required.
• Maintain records and up to date file keeping.
• Collaborate with internal departments to ensure smooth operations and timely execution of initiatives.
• Provide support, when required, at offsite events
• Ad hoc support and special projects, when required
• Traveling to other offices such as London and Farnborough

Your experiences and skills

Qualifications:

• Experience supporting senior executives in a corporate setting.
• Exceptional organisational and multitasking skills.
• Strong written and verbal communication skills.
• High proficiency in Microsoft Office.
• Ability to work independently, anticipate needs, and adapt quickly to changing priorities.
• Demonstrated professionalism and discretion.
• Proactive problem solving
• Professional communication
• Confidentiality & discretion
• Time and priority management
• Relationship building

By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.

Regardless of whether you value cutting edge technology, creativity or an innovative environment, everyone at Saab contributes to keeping people and society safe.