Administration Specialist

Saab; Westbury, Tilshead, Salisbury; On-site; GBP 24,000 - GBP 30,000; Full time

Job summary

A leading defence company is seeking an Administration Specialist Officer for a 9-month fixed term contract in Westbury. The role involves providing comprehensive administrative support within the Training and Simulation function. Candidates should have at least one year of relevant experience, strong analytical skills, and the ability to manage time effectively. A detailed approach and team cooperation are essential. This position offers a unique opportunity to contribute to important operations within the organization.

Qualifications

• Minimum 1 years' experience in admin or a similar role.
• Experience working within a financial role would be advantageous.
• Ability to work in a fast-paced environment and to tight deadlines.

Responsibilities

• Provide comprehensive administrative support within the team.
• Raise purchase orders and process invoices for payment.
• Book necessary travel and accommodation.

Skills

Analytical skills

Attention to detail

Time management

Interpersonal skills

Organisational skills

Job description

United Kingdom of Great Britain and Northern Ireland

Saab UK is part of Scandinavia’s largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 600 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training.

What you will be part of

Explore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters.

Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 26,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.

Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about ushere.

Administration Specialist Officer – The Role

Please note, this role is a 9-month fixed term contract to cover maternity leave.

We are currently recruiting for an Administration Specialist Officer to join the UK Operations Support Team within the Training and Simulation function at Saab UK Limited. This role will play a critical part in the financial administrative duties & operations related matters with the Operations Support Team.

Office based only – Heywood house, Westbury with regular trips to Westdown Camp, Sailsbury and other locations around the UK when required.

Key Responsibilities:

• To provide comprehensive, effective, efficient, professional and flexible administrative support within internally to the UK Training & Simulation operation and delivery teams and other business customers as directed.
• Working closely with a small team of administrators and an Office Manager to cover all aspects of administration for T&S UK with the adaptability to help others outside of this area when required.
• Raise purchase orders and process invoices for payment.
• Work with the Accounts Payable team to ensure swift payments to suppliers.
• Liaising with both internal and external suppliers.
• Booking all necessary Travel; Flights, Taxis, accommodation whilst following all correct security processes.
• Work with the Ops Supervisor to ensure all field team clothing gets to the right people at the right time.
• Provide efficient, effective, and professional administrative support internally to the Operations and Delivery teams and other business customers as directed.

Skills & Experience:

• Minimum 1 years' experience in admin or a similar role.
• Strong analytical and numerical skills, attention to detail is critical with a methodical and thorough approach. Experience working within financial role would be advantageous.
• Able to prioritise workload, demonstrate flexibility & efficient time management with the ability to work under pressure.
• Confident and independent with a down to earth can-do approach.
• Works effectively both as an individual and as a key team member.
• Strong interpersonal skills with an ability to work in cooperation with others.
• Great attention to detail, working with accuracy is imperative.
• Ability to work in a fast-paced environment, and work to tight deadlines.
• Outstanding organisational skills, with ability to plan, prioritise, take initiative and find proactive solutions, contribute new ideas to projects, work unsupervised, under pressure and multitask effectively.

By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.

Regardless of whether you value cutting edge technology, creativity or an innovative environment, everyone at Saab contributes to keeping people and society safe.