Accounts Payable Administrator

Saab; Greater London; On-site; GBP 30,000 - GBP 40,000; Full time

Job summary

A premier global defense company is seeking a detail-oriented Accounts Payable Administrator for an 18-month fixed-term contract based in the United Kingdom. The role involves processing supplier invoices, reconciling statements, and managing staff expenses. Ideal candidates will possess strong numerical skills, attention to detail, and proficiency in accounting systems like Excel, Xero, or Sage. This role offers a unique chance to contribute to vital defense operations while ensuring financial accuracy. Join us to help secure and enhance societal resilience.

Qualifications

• 1–2 years’ experience in an accounts payable role.
• Good understanding of basic bookkeeping and invoice processing.
• Strong attention to detail and ability to meet deadlines.

Responsibilities

• Review and process supplier invoices for accuracy.
• Reconcile supplier statements with purchase ledger records.
• Manage and verify employee expense claims.

Skills

Attention to detail

Communication skills

Problem-solving skills

Tools

Excel

Xero

Sage

QuickBooks

Job description

Competing in the international market, requires a strong global presence. We continue to strengthen our presence in key markets, develop innovative solutions and acquire companies in prioritised areas. Saab's products are sold to over 100 countries and we currently operates in over 30 countries.

United Kingdom of Great Britain and Northern Ireland

Saab in UK is growing rapidly, with over 500 colleagues across eight sites. We bring together Swedish heritage and British expertise to drive innovation in areas such as software engineering, underwater robotics, radars, AI, and armed forces training. Joining Saab in UK means contributing to the security and resilience of society while building a career with real scope for personal and professional growth.

Explore a wealth of possibilities. Take on challenges, create smart inventions, and grow beyond. This is a place for curious minds, brave pioneers, and everyone in between. Together, we achieve the extraordinary, each bringing our unique perspectives. Your part matters.

Saab is a leading defence and security company with an enduring mission, to help nations keep their people and society safe. Empowered by its 26,000 talented people, Saab constantly pushes the boundaries of technology to create a safer and more sustainable world.

Saab designs, manufactures and maintains advanced systems in aeronautics, weapons, command and control, sensors and underwater systems. Saab is headquartered in Sweden. It has major operations all over the world and is part of the domestic defence capability of several nations. Read more about us here .

The Role

We are seeking a detail-oriented Accounts Payable Administrator to join our finance team on a fixed term contract for 18 months.

The role will focus on reviewing and processing supplier invoices, reconciling supplier ledgers, and managing staff expenses. This position suits someone with strong numerical skills, accuracy, and a proactive approach to problem-solving.

Key Responsibilities

• Work closely with the Central AP team in Sweden attending regular meetings and aligning AP processes across the Global company and Local practice
• Act as the key point of contact between UK stakeholders and the AP team in Sweden.
• Review supplier invoices for accuracy, correct coding, and approval before posting.
• Match invoices to purchase orders and delivery notes where applicable.
• Ensure all invoices comply with company policies and VAT requirements.
• Matching Direct debit payments and Invoices/ Account Contras
• Reconcile supplier statements with purchase ledger records.
• Investigate and resolve any invoice or payment discrepancies.
• Maintain accurate and up-to-date supplier records.
• Month End Routines
  • Establish month end Controls in the UK to support AP Statutory reporting and ICM.
  • Monthly Reports – Spend Reports, Trends, Supplier concerns
• Expense Management:
  • Process and verify employee expense claims in line with company policy.
  • Track and reconcile expense reports
  • Support the finance team with expense reporting and budgeting.
• General Finance Administration:
  • Assist with month-end close activities (e.g., reconciliations, accruals).
  • Maintain organized and accurate financial records.
  • Provide administrative support to the wider finance function.

Experience & Qualifications

• 1–2 years’ experience in an accounts payable role.
• Good understanding of basic bookkeeping and invoice processing.
• Proficient in Excel and accounting systems (e.g., Xero, Sage, QuickBooks).
• Strong attention to detail and ability to meet deadlines.
• Excellent communication and problem-solving skills.

By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.

Regardless of whether you value cutting edge technology, creativity or an innovative environment, everyone at Saab contributes to keeping people and society safe.