Admin Assistant & Cover Receptionist

Tilly Bailey & Irvine Law Firm; Tees Valley; On-site; GBP 20,000 - GBP 25,000; Part time

Job summary

A legal services firm in Tees Valley seeks a friendly, organised Admin Assistant & Cover Receptionist for a part-time, job-share position. Working 18 hours a week, Monday to Wednesday, you will provide reception cover, manage calls, and perform various administrative tasks. Candidates should possess previous experience in reception or admin roles, proficiency with MS Office, and strong communication skills. A driving licence and a willingness to help people are essential. The firm offers an excellent range of benefits.

Qualifications

• Previous reception/admin experience in a legal or professional services setting is preferred.
• Confidence using MS Office (Outlook, Word, Excel).
• Must possess strong communication and organisation skills.

Responsibilities

• Provide reception cover across offices, managing calls and greeting clients.
• Support admin tasks like handling post, ordering stationery, and booking travel.
• Assist with file management and supplier coordination.

Skills

Reception/admin experience

Confidence with MS Office

Strong communication skills

Organisational skills

Education

NVQ in Business Administration/Customer Service

Job description

Admin Assistant & Cover Receptionist (Job Share)We’re looking for a friendly, organised, and proactive team player to join our Administration & Facilities team on a part-time, job-share basis, working 18 hours per week, Monday to Wednesday.

You’ll ensure our offices deliver a warm, professional reception experience — providing lunchtime, holiday, and absence cover — while supporting day-to-day admin tasks from our Hartlepool office.

What you’ll do:

• Provide reception cover across offices — greeting clients, managing calls, and keeping reception areas welcoming.
• Support admin and facilities tasks such as handling post, ordering stationery, booking travel, preparing invoices, and organising meeting rooms.
• Assist with file management, energy monitoring, and supplier coordination.
• Maintain confidentiality and uphold excellent client care at all times.

What we’re looking for:

• Previous reception/admin experience (ideally in a legal or professional services setting).
• Confidence with MS Office (Outlook, Word, Excel).
• Professional, approachable, and calm under pressure.
• Strong communication and organisation skills.
• NVQ in Business Administration/Customer Service (or relevant experience).
• Valid driving licence and access to a car (essential).

If you’re flexible, motivated, and enjoy helping people, we’d love to hear from you!

If you'd like to discuss this vacancy in confidence, please use the same e‑mail address to get in touch.

Please refer to the top of our careers page for the excellent range of benefits we offer.

No agencies please.

Contact us for more details on how we can help.

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