Talent Acquisition Administrator

Bright Ascension Ltd; City of Edinburgh; Hybrid; GBP 25,000 - GBP 30,000; Full time

Job summary

An innovative space industry company in the UK is seeking a motivated Talent Acquisition Administrator. This role involves managing recruitment documentation, candidate communications, and scheduling interviews. Ideal candidates will have experience in a fast-paced recruitment environment, strong organizational skills, and the ability to handle confidential information. The company offers a competitive salary, flexible working hours, and ample opportunities for professional development. This temporary position in Edinburgh has potential for extension.

Benefits

Competitive salary (£25k-£30k)

36 days paid holiday

Flexible hours

Health Cash Plan

Life Assurance cover

Employee Benefit Trust stake

Qualifications

• Experience in recruitment administrative roles within fast-paced environments.
• Ability to manage multiple priorities effectively.
• Proficient written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to handle confidential information discreetly.

Responsibilities

• Schedule interviews and manage candidate communications.
• Maintain the applicant tracking system.
• Draft and post job advertisements.
• Support proactive talent pipeline building and recruitment events.
• Prepare documentation for offers and onboarding.

Skills

Recruitment administrative experience

Organisational skills

Excellent communication skills

Attention to detail

Tools

Applicant tracking systems

HR software

Job description

We are looking for an experienced and motivated Talent Acquisition Administrator to provide essential coordination and administrative support to the Talent Acquisition Manager, ensuring the smooth running of recruitment processes and related People operations as we approach our next exciting period of growth to help deliver our plans.

As a key member of our team, this role involves managing documentation, scheduling, data entry, candidate communication, and general administration. It requires exceptional organisational skills, attention to detail, and the ability to work efficiently in a fast paced, confidential environment.

This role is temporary with a proposed end date of December 2026, although there is potential for this to be extended. We see this as being full time but we are happy to consider part time or flexible working. Ideally, we would like this role to be based in Edinburgh on a hybrid basis, to allow for regular interaction with the teams responsible for Product Management, Customer delivery and operations, Finance, Business Development and Sales and Marketing.

What you will do

As a member of the People & Workplace team, reporting to the Talent Acquisition Manager, your key responsibilities would be:

• Schedule interviews, assessments, and meetings with candidates and hiring managers.
• Manage candidate communication, including sending invitations, confirmations, and follow-up messages.
• Maintain and update the applicant tracking system with accurate candidate information.
• Assist with drafting and posting job advertisements across various platforms.
• Support the TA Manager with proactive talent pipeline building (e.g., managing talent pools, organising recruitment events, arranging networking sessions).
• Prepare paperwork for offers, contracts, and onboarding where required.
• Prepare reports, presentations, and documentation relating to recruitment activity and metrics.
• Support the coordination of the annual salary benchmarking process (e.g., data collation and file organisation).
• Maintain a well organised digital filing system for recruitment documentation.
• Ensure timely, professional, and positive communication with all candidates and internal stakeholders.
• Support hiring managers by providing guidance on scheduling, documentation requirements, and process steps.
• Act as a friendly and reliable point of contact for candidates throughout the recruitment journey.

Essential skills & experience

We see experience with the following as essential to the job:

• Previousrecruitmentadministrative experience in a fast‑paced environment.
• Strong organisational skills and the ability to manage multiple competing priorities.

Personal skills

We’re especially looking for someone who has:

• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to handle confidential information with discretion.
• Professional, approachable, and proactive working style.

We think that the following skills would definitely be valuable in this role:

• Experience supporting recruitment, HR, or people‑related functions.
• Familiarity with applicant tracking systems or HR software.
• Interest in recruitment, talent acquisition, or people operations.

What we can offer you

• A competitive salary in the range of £25k-£30k depending on experience, with regular reviews.
• A fantastic opportunity to join a growing, innovative, employee-centred business pushing boundaries in the space industry.
• Flexible hours and hybrid working, enabling you to create your ideal work life balance.
• 36 days paid holiday per annum.
• Enhanced Company Sick Pay and Long-Term Sickness cover.
• A Health Cash Plan to cover costs such as dental, physio and optical.
• Life Assurance cover (x4 salary).
• As a member of the Bright Ascension team you would have a stake in the business through our Employee Benefit Trust.
• Enhanced maternity, paternity and adoption pay.
• Opportunities for international travel for exhibitions and trade shows.
• Investment in you and your skill development and the opportunity to attend relevant events and conferences to aid career / skill development.
• Company events and regular activities for social engagement and team building.
• An open, supportive, inclusive environment where you can explore your ideas and make a big difference to the product and business.

About Bright Ascension

We are a fast growing, innovative company changing the way that software is developed in the space industry. With customers across the world, ranging from universities and space agencies, to commercial organisations and start-ups, our core technologies enable our customers to develop and operate space-based systems and services faster, more cost effectively and more reliably.

Innovation is at the heart of what we do and it is our team which drives that innovation; this is reflected in our commitment to employee ownership, which gives all of us a voice, and a stake, in our current and future success. With offices in Dundee, Edinburgh and Bristol we now have more than 50 members of staff and plans to expand significantly over the next 12 months. We are at a very exciting time in our ambitious growth plans and have fantastic opportunities for talented individuals to join our team.

Our Values

We worked together to identify and shape the values that underpin everything we do, our actions, our vision and all things Bright Ascension.

Enjoy what you do and have fun. Be curious and be fearless. Unconventional ideas and passion are the paths to true innovation.

Sharing knowledge helps the team thrive. Start a dialogue and win through teamwork. Success comes through collaboration and support.

Respect & Integrity

Recognise differences and accept opinions. Integrity, respect and high standards create unbreakable trust and builds reputation.