Education Administrator (Research Doctoral Training Programmes Employee Liaison)

University College London; Greater London; Hybrid; GBP 36,000 - GBP 42,000; Full time

Job summary

An esteemed educational institution in Greater London is seeking an Education Administrator to join its team. This role involves coordinating employer liaison activities, supporting postgraduate research students, and managing compliance with key processes. Ideal candidates will exhibit strong organisational and communication skills, thrive in a hybrid working environment, and be proactive in enhancing student experiences. The role offers excellent benefits including generous leave and a pension scheme.

Benefits

41 Days holiday

Defined benefit pension scheme

On-site gym

Employee assistance programme

Qualifications

• Experience in education administration or similar roles.
• Ability to manage relationships with industry partners.
• Understanding of UKVI requirements.

Responsibilities

• Coordinate employer liaison and placement activities.
• Organise employability events and workshops.
• Maintain accurate records for student lifecycle processes.

Skills

Organisational skills

Strong communication skills

Proactive and solutions-focused

Job description

Education Administrator (Research Doctoral Training Programmes Employee Liaison)

Ref Number B02-10000 Professional Expertise Teaching, Teaching Support and Examination Support Department School of Life & Medical Sciences (B02) Location London Working Pattern Full time Salary £36,433-£41,833 Contract Type Fixed-term Working Type Hybrid Available for Secondment No Closing Date 15-Feb-2026

About us

The Faculty of Life Sciences (FLS) Education Administration and Student Experience (EASE) team is made up of four areas: Clinical, Programmes, Research, and Student Wellbeing & Casework. The team is led by three Education Managers and supported by Education Coordinators across the teams.

About the role

We’re looking for a proactive and highly organised Education Administrator to join the Faculty of Life Sciences’ Education Administration and Student Experience (EASE) team. This is a fantastic opportunity for someone keen to develop their skills and build a rewarding career supporting postgraduate research students and employer engagement within our Doctoral Training Programmes (DTPs).

You will play a key role in delivering an excellent student experience and supporting compliance with key processes, including UKVI requirements and funding body reporting.

We’re looking for organised and student-focused individuals, key responsibilities include:

• Coordinate employer liaison and placement activities for London InterDisciplinary Doctoral Programme (LIDo) students, including sourcing opportunities and managing relationships with industry partners.
• Organise employability events, workshops, and alumni engagement activities.
• Maintain accurate records and documentation for student lifecycle processes (registration, upgrades, thesis submission).
• Support compliance activities, including Je-S record updates and UKVI audit requirements.
• Manage communications via Moodle, social media, and newsletters to promote opportunities and events.
• Provide professional and timely responses to student and employer queries.
• Contribute to wider EASE team activities and support other programmes as needed.

This is a dynamic and varied position where no two days are the same. You’ll have the opportunity to work independently, plan your own workload, and make decisions, while being fully supported by your Education Coordinator and the wider team. Flexibility and adaptability are key, as the role involves a broad range of activities and can respond to rapidly changing priorities.

You’ll be part of a highly supportive environment, with access to training and development opportunities to help you grow your skills across your chosen areas.

Working Arrangements

This is a hybrid role. Flexibility is essential, as there will be peak periods, particularly around student-facing activities, when increased on-campus presence will be required. We will consider applications to work on a part-time, flexible and job share basis wherever possible.

This role is available until 30 September 2032 in the first instance.

About you

You’re a proactive, solutions-focused individual with strong organisational skills and an excellent eye for detail. You’re confident working both independently and collaboratively, and you bring a positive, patient, and professional approach to everything you do. Strong communication skills are essential.

What we offer

As well as the exciting opportunities this role presents we also offer some great benefits some of which are below: 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days) Defined benefit career average revalued earnings pension scheme (CARE) Cycle to work scheme and season ticket loan On-Site nursery On-site gym Enhanced maternity, paternity and adoption pay Employee assistance programme: Staff Support Service Discounted medical insurance.

• A job description and person specification can be accessed at the bottom of this page.
• If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact xxx at [e-mail] .
• The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please visit ucl.ac.uk/ways-of-working to find out more.

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. You can read more about our commitment to Equality, Diversity and Inclusion here : https://www.ucl.ac.uk/equality-diversity-inclusion/

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