Engineering Support Administrator

XDS Oxford Ltd.; Oxford; On-site; GBP 25,000 - GBP 35,000; Full time

Job summary

A technology-focused engineering company in the United Kingdom is seeking an Engineering Support Administrator to provide essential administrative support to the Engineering department. The successful candidate will maintain the Customer Support database, manage timesheet submissions, and oversee the organization of meeting rooms. Candidates should be highly organized and proficient in Microsoft Word and Excel. This position offers a competitive benefits package including annual leave, pension contributions, and private healthcare.

Benefits

25 days annual leave plus Bank Holidays

7% company pension contribution

Cycle to Work Scheme

Private healthcare

Discounted gym membership

Professional Development

Company social events

Qualifications

• Able to use Microsoft Word and Excel proficiently.
• Highly organized with strong workload management skills.
• Experience in an Engineering, Purchasing, or Finance environment is a plus.

Responsibilities

• Provide administrative support to the Engineering department.
• Maintain Customer Support database and manage timesheets.
• Organize meeting rooms and handle incoming calls.

Skills

Microsoft Word

Microsoft Excel

Organizational skills

Documentation management

Tools

PowerPoint

Visio

Job description

Reporting to the Engineering Manager, the successful candidate will provide general administrative support to the Engineering department and oversee Customer Support activities.

Key Responsibilities:

• Provide general administrative support to the Engineering department, including:
  • collating information for product manuals
  • creating route cards
  • maintaining ECN Register
  • collating Work Order folders
  • recording of KPIs
  • organising meeting rooms
• Maintain the Customer Support database.
• Timesheet submission management.
• answering and redirecting incoming calls
• maintaining stationary supplies
• logging materials cert and certificates of non-conformity
• Provide occasional cover in other departments.

Specific skills:

• Able to use Microsoft Word and Excel. Other programmes such as PowerPoint and Visio would be advantageous.
• Highly organised, able to plan and manage own workload and handle documentation in a disciplined way.

Desired experience:

• Experience in an Engineering, Purchasing or Finance environment would be an advantage.
• 25 days annual leave plus Bank Holidays (+1 additional day every 5 years' service)
• 7% company pension contribution
• Cycle to Work Scheme
• Private healthcare inc. Mental Health Hub, discounted gym membership, health and fitness. products and activities
• Employee Assistance Programme inc. Wellbeing Hub and Digital Gym
• Group Life Assurance
• Group Income Protection
• Professional Development
• Company social events

Applications should be made with detailed CV, along with a letter of motivation indicating the position applied for, by 31 st January 2026.

Agencies need not apply.

Job Application: Engineering Support Administrator