Administrator & Technical Services

OCS Group; City of Edinburgh; On-site; GBP 25,000 - GBP 35,000; Full time

Job summary

A leading facilities management company in Scotland is seeking a professional to manage timesheets and payroll processes. This role involves liaising with engineers to ensure accurate timesheet submissions and processing them using the CAFM system. Candidates should possess strong attention to detail and previous experience in finance or payroll. The company values diversity and offers an inclusive work environment, emphasizing professional development and career progression.

Responsibilities

• Liaise with engineers / operatives to ensure timesheets are submitted correctly.
• Process and cost engineers / operatives timesheets in the CAFM system accurately.
• Populate the payroll upload templates accurately and in line with the defined payroll cut-off dates.
• Liaise with the Payroll Team to resolve queries quickly.

Skills

Excellent communication and interpersonal skills

High attention to detail and accuracy

Tenacity

Ability to prioritise workload

Previous finance / payroll experience advantageous

Experience of CAFM / ERP system / Microsoft Office

Job description

Overview

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering. Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

About The Role

Purpose of role

To ensure engineers / operatives time is costed accurately in the Technical Services CAFM system and populate the payroll upload templates.

Responsibilities

• Liaise with engineers / operatives to ensure timesheets are submitted correctly and in a timely manner.
• Process and cost engineers / operatives timesheets in the CAFM system accurately and in line with the defined timescales.
• Populate the payroll upload templates accurately and in line with the defined payroll cut-off dates.
• Liaise with the Payroll Team to ensure queries are resolved quickly.

Qualifications / Key Skills

• Excellent communication and interpersonal skills
• High attention to detail and accuracy
• Tenacity
• Ability of prioritise workload
• Previous finance / payroll experience advantageous
• Experience of CAFM / ERP system / Microsoft Office

How to Apply

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.