Reprographics Coordinator

Winckworth Sherwood LLP; Greater London; On-site; GBP 25,000 - GBP 35,000; Full time

Job summary

A prominent law firm in Greater London is seeking a Reprographics Coordinator to join their Facilities Department. The role involves managing requests for copying and scanning documentation, ensuring efficiency and attention to detail. The successful candidate will possess prior experience in a professional services environment and be proficient in Microsoft Office and Adobe Acrobat Pro. The team operates on shifts, and flexibility in working hours may be required. The firm is committed to a healthy work-life balance and professional development.

Qualifications

• Prior experience in a professional services environment providing reprographic services.
• Strong proficiency in Microsoft Office for printing and design.
• Experience with creating e-bibles and document management software.

Responsibilities

• Manage requests for copying/scanning of documentation.
• Collate and bind documents efficiently.
• Provide smooth and efficient service to legal/business teams.

Skills

Organizational skills

Attention to detail

Knowledge of Microsoft Office

Experience with Adobe Acrobat Pro

Experience with Fiery Command Workstation

Job description

Overview

Due to a current member of the team successfully transitioning into a new role within the firm, we are now looking for a new Reprographics Coordinator, to join our London based Facilities Department.

The close-knit team is led by a Head of Facilities and is supported by an Assistant Facilities Manager, Facilities Assistant, Senior Reprographics Coordinator, and two front of house Receptionists.

The department is responsible for the smooth running of our offices, including managing all ingoing/outgoing mail, bulk scanning, copying, printing, documentation management and archiving. The team also make sure the London office is secure, safe, and that amenities are stocked/in working order.

The team work on a shift pattern, making sure there is a member of the team onsite in the London office between 07:30 and 18:30.

As a Reprographics Coordinator, you will be required to provide cover for 09:00-18:00, however, during annual leave or sick leave, you may be required to provide cover for one of the other shifts on an ad-hoc basis.

Responsibilities

You will be responsible for ensuring that the requests for copying/scanning of documentation and the collating and binding of documents are completed fast, efficiently and properly. You will work with your team colleagues and our various legal/business service teams to provide a smooth and efficient service.

Note to agencies: We are sourcing this position directly at this time.

Qualifications

• You will have prior experience in a professional services/consultancy based business providing reprographic services to your internal clients and thrive on being highly organised with excellent attention to detail.
• You will have a good working knowledge of Microsoft Office (printing and basic design i.e. name cards and signage).
• You will have a good working knowledge of Creating e-bibles, Fiery Command Workstation and Adobe Acrobat Pro.

Why Us

Winckworth Sherwood is an exciting, diverse, and growing business. We are a full-service law firm with a diverse client base, that prides itself on providing advice across a broad range of sectors and markets. Delivering a first-class service is key to everything we do.

Our clients range from some of the UK’s largest businesses and institutions, housebuilders and developers through to investors, professional partnerships, family offices, not for profit organisations and private individuals – all of which benefit from the flexible, practical approach of our lawyers.

We recognise that our people play a key part in our success and as a result we are committed to their development and well-being. We promote a healthy work-life balance and flexibility, keeping our people motivated and stimulated to deliver great things.

YOUR APPLICATION JOURNEY

Application review

Your profile will be screened by a member of the WS recruitment team. If your CV is shortlisted, you will be invited to have an initial Teams call with our Recruitment Manager, Ash Evans, to discuss your interest in the vacancy and provide an overview of your experience.

No AI is used in our application screening process! Every candidate who applies to this role will be told if they have been successful or not in moving to the next stage.

Interview (in person at our London office)

This will be with the head of facilities and Ash, who will discuss your interest in the role, what you are looking for professionally, and ask some competency/behavioural questions that relate to the key skills/behaviours needed for this position.

You will also have the opportunity to meet the current Senior Reprographics Coordinator (as you would be working very closely with them), gain their insight into the role, and be asked to complete a few tasks that would enable us to see your expertise on a practical level.

Every candidate who reaches this stage will be offered the chance to have a feedback call with our Recruitment Manager to understand why they weren’t offered the position, so that you can use this feedback to help with other job applications.

Offer of employment

If you are successful and accept our offer of employment, we will submit your details to our background screening company (Giant), who will conduct a series of background checks. Once these have been completed and we have separately validated your proof of right to work in the UK, a start date can be agreed, and your onboarding schedule can be planned.