Timesheet Administrator

Jobtrain Solutions; Bristol; On-site; GBP 25,000 - GBP 35,000; Full time

Job summary

A prominent construction company based in Bristol is seeking a detail-oriented individual to manage timesheets and support payroll accuracy. Responsibilities include processing timesheets, following up with engineers, and ensuring the accuracy of data used for payroll. The ideal candidate will have strong organisational skills and be proficient in Microsoft Excel. Join a team that values community impact and offers great opportunities for career growth.

Qualifications

• A customer-focused attitude and willingness to problem solve.
• Strong attention to detail for accuracy in payroll.
• Willingness to work at pace and adapt to changing priorities.
• Excellent organisational skills with multitasking abilities.
• Proficiency in Excel including Pivot Tables and V Lookups.

Responsibilities

• Review timesheets for processing.
• Chase engineers for non-submitted timesheets.
• Obtain approval of submitted timesheets.
• Check accuracy of information against job numbers.
• Update timesheet tracker.
• Cross-reference each timesheet's mileage.
• Ensure spreadsheets are updated with real-time information.
• Post timesheets into internal systems for billing.

Skills

Customer-focused attitude

Strong attention to detail

Excellent organisational skill

Proficiency in Microsoft Office Suite

Professional communication

Collaborative approach

Job description

Why work for us?

Established in 1998 Lancer Scott offers renowned high-quality construction projects and facilities management services, often competing and winning work from our much larger competitors. We are based in the heart of Bristol and have enjoyed significant success, particularly in the last 4 years with turnover increasing from £56 million in 2020 to a projected £125 million for 2024/2025.

To ensure our business remains fully supported we are investing into our people strategy and infrastructure to give our employees the tools to perform to the best of their ability. If you would like to join a rapidly expanding business that can offer up good opportunities for career development and professional personal growth, you should apply today and let’s talk.

What will be my core responsibilities?

• Review of Timesheets mailbox for new timesheets to be processed
• Chase engineers for non-submitted timesheets
• Obtain approval of submitted timesheets with relevant account managers
• Cross reference new engineers on new staff spreadsheet
• Check information on the spreadsheet to ensure accuracy against job numbers, times, sites etc.
• Update timesheet tracker with each timesheet progress (i.e. listing as checked)
• Check mileage of each timesheet and cross reference with the timesheet tracker
• Ensure internal spreadsheets are kept up to date with real time information
• Post the timesheets into internal systems for each job attended by an engineer to allow for successful billing.

What skills and experience do I need to be successful in this role?

• A customer-focused attitude and willingness to problem solve and help.
• Strong attention to detail to ensure accuracy of data for payroll.
• Happy and able to work at pace and be flexible to respond to changing priorities.
• Excellent organisational skill with the ability to multitask, prioritise and meet deadlines.
• Proficiency in Microsoft Office Suite, with a high level of ability in Excel to include Pivot Tables, V Lookup, Sumifs
• Professional and friendly communication style
• A collaborative approach to contribute to team success

We are an equal opportunities employer committed to creating a diverse and inclusive environment and welcome applications from all suitably qualified candidates.

Building Communities at Lancer Scott

At Lancer Scott, we’re committed to giving back through hands-on support, funding, and partnerships that create lasting impact. We've helped deliver projects like East Street Mews, providing housing for young homeless people, and revitalised community spaces such as the East Looe Hub and a Scouts hut in Gloucestershire. Our partnership with Community of Purpose enables us to support initiatives like the Bristol Young Heroes Awards and the Break Free Programme, giving young people opportunities to thrive.

Join us at Lancer Scott, where your work helps strengthen communities.