Events Assistant

Nationalmuseums; Greater London; On-site; GBP 30,000; Full time

Job summary

A leading UK museum is seeking an Events Assistant to provide essential support to their Events team. This full-time role involves managing RSVPs, coordinating events, and ensuring effective communication across departments. The ideal candidate will be detail-oriented with strong administrative skills, capable of thriving in a fast-paced environment. Benefits include generous leave, pension schemes, and cultural perks such as free museum entries. The deadline for applications is 12pm on 23rd February 2026.

Benefits

25 days annual leave, rising to 30 with service

Exceptional pension scheme

Free tickets to exhibitions

Interest-free travel loans

Mental health and wellbeing support

Paid lunch break

Discounts in gift shop

Qualifications

• Experience managing multiple tasks in a fast-paced environment.
• Ability to liaise with a range of colleagues and guests professionally.
• Willingness to learn new systems quickly.

Responsibilities

• Provide administrative support to the Events team.
• Organise Early Morning Views, including guest management.
• Manage invitation processes ensuring compliance and accuracy.
• Support coordination for large-scale events and registration.
• Handle financial and departmental administration tasks.

Skills

Strong administrative skills

Clear communication

Flexibility

Attention to detail

Tools

Microsoft Power Automate

Adestra

Raiser's Edge

Job description

About the role

Events Assistant

Full-time 41 hours per week
5 days on-site
Permanent contract
£29,642 per annum
Application deadline: 12pm (midday) on 23rd February 2026

The role provides essential administrative and operational support to the British Museum's Events team, helping deliver everything from small internal activities to large‑scale, high‑profile events. You will manage RSVPs, produce event communications, coordinate with colleagues across the Museum, and take responsibility for organising and running Early Morning Views - including all preparation, staffing and on‑the‑day delivery.

Key areas of responsibility

• Provide administrative and operational support to the Events team, including managing RSVPs, preparing paperwork, and communication across departments.
• Organise and deliver Early Morning Views, overseeing invitations, staffing, briefings, on‑the‑day coordination, guest management and follow‑up documentation.
• Manage invitation processes using Microsoft Power Automate, Adestra and Raiser's Edge, ensuring all communications are accurate, on‑brand and GDPR‑compliant.
• Support large‑scale internal and external events, coordinating registration desks, liaising with colleagues and host staff, and assisting Event Managers and Coordinators.
• Maintain diary, financial and departmental administration, including booking approvals, inbox management, processing payments, minute‑taking and acting as a key point of contact for general enquiries.

About you

We are looking for someone who brings strong administrative skills, accuracy and confidence working in a fast‑paced environment. You will be a clear communicator who can liaise with a wide range of colleagues and guests, manage multiple tasks at once, and maintain professionalism at all times. We are looking for someone who enjoys supporting events, can learn systems quickly, and brings flexibility, organisation and attention to detail to a busy and varied workload.

Benefits

• Be a part of a world-renowned institution, where history, culture, and innovation come together!
• Generous Leave: 25 days annual leave (rising to 30 with service) plus 2.5 privilege days and bank holidays.
• Exceptional Pension: Secure your future with one of the UK's most generous defined benefit schemes - guaranteed income for life.
• Cultural Perks: Free tickets to exhibitions, plus complimentary and discounted entry to leading museums and galleries worldwide.
• Financial Support: Interest‑free travel loans and rental deposit loans.
• Wellbeing: Access to our Employee Assistance Programme for mental health and wellbeing support.
• Everyday Extras: Paid 1-hour lunch break, subsidised staff canteen, and discounts in our gift shop.

Our Values

Our values drive everything we do, from how we handle our objects to how we work in our team to fostering a culture where everyone feels heard and empowered. These are:

• Care Deeply
• Embrace the Unknown
• Spark Curiosity
• Value Many Voices

Additional details

If you have any additional needs that we should be aware of to support you with your application, please provide details

Unfortunately, for this role we are unable to offer Sponsorship to applicants

The Museum also adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre-employment screening of Civil Servants.

National Museum Directors' Council, National Museums Liverpool, World Museum, WilliamBrown Street, Liverpool, L3 8EN