Receptionist (Guest & Owner Experience Co-ordinator)

Hoburne Ltd; New Milton; On-site; GBP 10,000 - GBP 40,000; Part time

Job summary

A holiday park company in New Milton is seeking a Guest & Owner Experience Co-Ordinator to manage reception operations and provide exceptional service to guests and owners. This fixed-term role of 15 hours per week includes managing bookings, resolving account issues, and supporting the sales team. Candidates should have prior receptionist experience, financial process knowledge, and strong communication skills. Flexibility for evening, weekend, and Bank Holiday work is necessary.

Benefits

Competitive pay

Hoburne benefits platform

50% off Food and Drink

Free membership at Hoburne Golf Parks

Discounts on holidays

Access to leisure facilities

Enhanced Parental leave

33 working days holiday

Qualifications

• Experience in a receptionist or administrative role, preferably in hospitality or holiday parks.
• Basic understanding of financial processes such as invoicing and account management.
• Strong written and verbal communication skills to build rapport with guests and owners.

Responsibilities

• Manage reception operations and maintain accurate records for bookings and owner accounts.
• Process Private Let and Leisure Passes efficiently.
• Assist owners with post-sale queries and coordinate aftersales services.
• Support sales team by handling initial enquiries and booking appointments.
• Greet and assist guests with check-ins and inquiries.

Skills

Receptionist experience

Communication skills

Organizational skills

Multitasking abilities

Proficient in Microsoft Office

Job description

Hoburne Park are looking for a Guest & Owner Experience Co-Ordinator to join their team

The successful applicant will benefit from:

• Competitive pay
• Hoburne benefits platform
• Hoburne Team Card which includes 50% off Food and Drink
• Free membership at Hoburne Golf Parks
• Discounts on holidays
• Access to our leisure facilities on all our parks
• Enhanced Parental leave * (T & C’s apply)
• 33 working days holiday (pro-rata for part-time)
• Access to our Employee Assistance Programme (EAP)

To deliver exceptional service to guests and owners by managing reception operations, maintaining owner accounts, handling aftersales processes, supporting sales, and ensuring administrative assistance, while championing face-to-face communication.

Key responsibilities;

• Update and maintain accurate records for bookings, owner accounts, and financial transactions.
• Process Private Let and Leisure Passes efficiently, ensuring all necessary documentation and approvals are complete.
• Assist in resolving account balances, payments, and overdue invoices.
• Assist owners with post-sale queries and coordinate aftersales services, providing regular updates, ensuring the home’s aftersales issues are resolved within a given timeline.
• Understand ownership processes, booking of appointments and completing the handling of initial enquiries to support the sales team effectively.
• Greet and assist guests with check-ins, check-outs and inquiries, ensuring a high level of service.
• Champion face-to-face communication to foster stronger relationships and resolve issues effectively.

Key Skills and Qualifications:

• The ability to demonstrate experience and knowledge against the responsibilities above and the values as set out below.
• Previous experience in a receptionist or administrative role, preferably in hospitality or a holiday park environment.
• Basic understanding of financial processes, such as invoicing, payments and account management.
• Strong communication skills, both written and verbal, with the ability to build rapport with both guests and owners.
• Excellent organisational and multitasking abilities with attention to detail.
• Proficient in Microsoft Office and other office software, with the ability to learn and use park management systems.

This is a fixed-term role, offering 15 hours per week. Shift flexibility ranging - shift range in peak season is up to 8am shift start or a 10pm shift finish.The nature of our business necessitates that the successful applicant will be required to work some evenings, weekends and Bank Holidays.

If you feel you have the experience and the qualities, we are looking for please apply.

The Hoburne Group is committed to promoting equal opportunities in employment. Job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation (Protected Characteristics). A copy of The Hoburne Group Equal Opportunities and Diversity Policy is available on request.

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