Facilities Management Coordinator

Microlise; Nottingham; On-site; GBP 30,000 - GBP 40,000; Full time

Job summary

A leading UK-based facilities management company is looking for a proactive Facilities Management Coordinator to join their Nottingham team. In this role, you will manage housekeeping and security teams, execute maintenance tasks, and oversee site improvement projects. Ideal candidates will have experience in facilities management, line management skills, and a practical approach to maintenance. This position offers attractive benefits including private health insurance, holiday increases with service, and an EV Car Scheme.

Benefits

Private medical insurance

25 days holiday plus service increase

Salary sacrifice EV Car Scheme

Access to an Employee Assistance Programme

Free Costco membership

Discounts on EE mobile

Qualifications

• Experience in a Facilities or Caretaking role.
• Ability to lead and develop a team effectively.
• Hands-on experience in executing minor building maintenance tasks.
• Good understanding of compliance related to building services.
• Experience in managing external services and contracts.
• Strong knowledge of environmental practices.

Responsibilities

• Manage housekeeping and security teams for operational efficiency.
• Oversee day-to-day maintenance tasks across UK sites.
• Ensure buildings conform to current legislation and management systems.
• Track Facilities budget and identify cost-saving opportunities.
• Coordinate site ground activities and maintenance.

Skills

Facilities management experience

Line management skills

Practical maintenance skills

Knowledge of Facilities Compliance

Waste management standards understanding

Proficiency in Microsoft Office

Education

Recognised Trade skill or Apprenticeship

Tools

Facilities management software

Job description

At Microlise, we are looking for a proactive and experienced Facilities Management Coordinator to join our team! In this role, you would have demonstrable hands‑on practical maintenance skills to manage the operational efficiency of our UK sites.

As a Facilities Management Coordinator, you will be responsible for executing day‑to‑day planned and reactive maintenance and line‑managing the Housekeeping and Security teams to ensure the coordination of facilities services and security protocols. A key focus in your role will be delivering site improvement projects and ensuring building compliance.

If this sounds like the role for you, then don’t hesitate. Get your application in now!

What you will be doing:

• Responsible for the management and development of the dedicated housekeeping staff and security
• Manage team performance, scheduling, and service delivery to ensure high standards of site security and cleanliness
• Responsible for executing and managing day‑to‑day scheduled and minor reactive maintenance tasks across UK sites for efficiency, ensuring minimal disruption to business operations
• Responsible for performing minor repairs and managing the maintenance of the building fabric, utility services (electrical, plumbing, basic HVAC checks), and structural assets.
• Responsible for coordinating and managing all site grounds activity, including external landscaping, parking areas, and boundary upkeep.
• Responsible for monitoring site assets and buildings to ensure conformity to current and relevant legislation and management systems.
• Responsible for the management and evaluation of Service Level Agreements (SLAs) linked to site assets and contracts, ensuring contractors meet performance and quality standards.
• Responsible for controlling and managing all contractors and sub‑contractors on‑site, including the issuance of permits and overseeing activity until the return to normal service.
• Responsible for monitoring and tracking the allocated Facilities budget, identifying areas for cost savings and efficiency improvements.
• Responsible for creating and maintaining auditable reporting systems for facilities activities and performance metrics.
• Responsible for managing physical and electronic security across each site, including CCTV, intruder alarms, and physical access control systems (Note: This is managed via the Security Guard direct reports).
• Access Control Administration: Responsible for the maintenance and administration of site access controls for employees, contractors, and visitors. Responsible for executing Facilities improvement plans, with a focus on environmental performance.
• Waste Management: Responsible for implementing “Closed Loop” thinking to reduce waste and maximise recycling opportunities across all sites.

What we’re looking for:

• Demonstrable experience in a Facilities or Caretaking role.
• Line management experience and proven ability to lead and develop a small, multi‑disciplined team (Housekeeping/Security).
• Proven hands‑on practical experience in executing minor building maintenance, repairs, and upkeep (e.g., decorating, basic plumbing, minor electrical fixes).
• Good working knowledge of Facilities Compliance and Best Practices, particularly related to building services and maintenance.
• Proven experience in managing external service contracts/SLAs.
• Strong understanding of waste management standards and Environmental Aspects.
• Proficiency in Microsoft Office Suite and experience using facilities management software systems.

It would be advantageous if you have:

• A recognised Trade skill/Apprenticeship or Engineering qualification.

Why Microlise?

Proudly Midlands‑based, Microlise has been operating for over thirty years, and recently became a Publicly Listed Company with shares trading on the London Stock Exchange. Our growing business is guided by our culture which drives the way we behave, the way we work, the way we connect with our customers, and the way we support and develop our people.

• Full support and training to ensure you are well equipped to succeed in your role
• Access to our salary sacrifice EV Car Scheme – payments are made before tax and other contributions, so saving you money, whilst doing your bit for the environment!
• Great Place to Work certified – We have been recognised by the global authority on workplace culture, so come be a part of our success!
• Private medical insurance with Vitality Health including rewards for members such as: Free Amazon Prime, Apple Watch, discounted gym membership and many more!
• 25 days holiday, excluding bank holidays, increasing with service
• Invested in employee health and well‑being with over 20 mental health first‑aiders in the business
• Employee Assistance Programmes
• Free Costco membership, 20% off EE mobile and line rental, and other local discounts
• Great staff extras: Easter eggs, yearly BBQ, Christmas gifts and annual staff awards
• Executive Box at Motorpoint Arena Nottingham

Recruitment Process

For successful candidates, interviews will take place whilst the advert is still live; so don’t delay getting your application in!

Recruitment Agencies

Whilst we make every effort to directly source candidates for our live roles, we do have a very small, preferred supplier list on the occasion we may require additional support. We therefore do not accept speculative CVs and/or cold calls to our Recruitment Team or Hiring Managers. Any queries should be directed to [e-mail] in the first instance.