Bid Specialist

Efficio Limited; City of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global management consultancy is seeking a Bid Coordinator/Specialist to join their Public Sector Business Development team. The successful candidate will manage the entire bid process, ensuring high-quality proposals align with strategic goals to win new business. Strong project management and communication skills are essential. Full-time position in London offers significant growth opportunities in a collaborative environment.

Qualifications

• Experience in managing bid processes independently.
• Ability to manage multiple bids simultaneously.
• Strong written communication skills.

Responsibilities

• Manage the end-to-end bid process to meet client requirements.
• Conduct kick-off meetings with documented responsibilities.
• Coordinate bid reviews and ensure approvals.

Skills

Project management

Organisational skills

Microsoft Office Suite

Attention to detail

Communication skills

Job description

Efficio is a specialist management consultancy, focussed on procurement and supply‑chain. We have offices in North America (New York and Chicago), Mexico, Denmark, Germany, Lisbon, London (HQ), Fareham, UAE and KSA. We are an international company in practice and in outlook and our employees reflect that. There are currently c. 1,400 employees globally and we have exciting plans to continue to grow rapidly over the next five years.

In our UK office we have a burgeoning Public Sector practice and we are currently seeking a Bid Coordinator/Specialist (depending on experience) to join our Public Sector Business Development team.

This person will lead the preparation and submission of compelling, client‑focused bids that align with Efficio’s strategic goals and enhance our success in winning new business.

Key Responsibilities

• Manage the end‑to‑end bid process, ensuring timely and high‑quality delivery of proposals that meet client requirements and Efficio standards.
• Ensure that all bids are suitably qualified in line with Efficio’s qualification process.
• Conduct formal kick‑off meetings, with responsibilities and timescales documented and agreed.
• Serve as the key point of contact for gathering and collating materials from all relevant contributors.
• Proactively engage with internal stakeholders to progress and chase input to bids, escalating issues where appropriate.
• Coordinate bid reviews to the appropriate level, ensuring that all bids are comprehensively reviewed at each stage in the process and approval/sign‑off by the relevant parties.
• Identify, mitigate or escalate risk on bids.
• Liaise with clients to clarify requirements, ensuring a deep understanding of client challenges and priorities.
• Proactively assist with monitoring tender portals and RFP notices to identify and qualify relevant opportunities.
• Assist in the maintenance of reusable content, including templates, case studies, and success stories, to improve efficiency and consistency.
• Assistance in post‑bid submission work such as presentation to clients and clarifications.
• Provide regular updates to senior management on bid progress, pipeline, and success metrics.
• Ensure all proposals adhere to Efficio’s quality, legal, and financial standards.

Skills and Experience

• Strong project management and organisational skills, with the ability to manage multiple bids simultaneously.
• Experience in managing bid processes independently, ensuring compliance and timely delivery.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems.
• Excellent attention to detail and high standards in written communication.
• Strong interpersonal and communication skills, with the ability to work collaboratively across teams.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analysing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Seniority level

Entry level

Employment type

Full‑time

Job function

Sales and Business Development

Industries

Business Consulting and Services

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