Administrative Assistant

PA2 Assist; Remote; GBP 71,000 - 83,000; Full time

Job summary

A leading administrative support firm in the United Kingdom is seeking an experienced Administrative Assistant to provide high-level support to Partners and Managing Directors. In this role, you will manage complex schedules, arrange travel, and ensure smooth office operations. The ideal candidate has a minimum of 5 years of experience in a similar role, is detail-oriented, and excels in communication. The expected salary range is $95,000-$110,000 per year.

Qualifications

• Minimum 5 years' experience in a comparable administrative role required.
• Adaptability and composure in a fast-paced, high-expectation environment.
• Professional judgment and discretion in handling confidential information.

Responsibilities

• Provide high-level administrative support to Partners and Managing Directors.
• Manage complex Microsoft Outlook calendars and coordinate across stakeholders.
• Arrange domestic and international travel logistics.

Skills

Proficient in Microsoft Outlook

Proficient in Excel

Proficient in Word

Proficient in Docusign

Proficient in Adobe Acrobat Professional

Exceptional communication skills

Organized and detail-oriented

Job description

JOB DETAILS

As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office. You will provide essential administrative support to various teams, manage schedules, and contribute to a collaborative and efficient work environment.

Key Responsibilities

• Provide high-level administrative support Partners and Managing Directors as well as general administrative team support for applicable teams.
• Manage complex Microsoft Outlook calendars including scheduling, rescheduling, prioritizing time sensitive requests, and coordinating across multiple stakeholders.
• Arrange domestic and international travel, including hotels, ground transportation, itineraries, and last-minute adjustments.
• Process and reconcile expense reports in accordance with firm policies and deadlines (Concur).
• Support in-office meeting logistics, including conference scheduling, catering, AV coordination and materials preparation.
• Maintain organized filing systems, shared drives with strong attention to detail.
• Provide general administrative support across the firm as required ensuring smooth day-to-day operations.
• Participate in special projects and contribute to team initiatives as required
• Support office management by maintaining kitchen supplies, managing the dishwasher, and ensuring a clean workspace.
• This job description provides a general overview of the position; however, additional responsibilities may be assigned as necessary
• No Personal Assistant responsibilities

Knowledge and Experience Required

• Proficient in Microsoft Outlook, Excel, Word, Docusign and Adobe Acrobat Professional
• The individual must be extremely organized, detail-oriented, energetic, dedicated to professional excellence
• Exceptional communication skills (oral and written)
• Adaptability and composure in a fast-paced, high-expectation, financial services environment.
• Ability to establish and meet deadlines, work under pressure and handle multiple priorities
• Professional judgment and discretion in handling with confidential and sensitive information
• Problem solving capability with the initiative to identify issues and implement practical solutions
• Minimum 5 years’ experience in a comparable administrative role required.

Expected base salary range

$95,000-$110,000

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