Workshop Administrator

Northgate Vehicle Hire Limited; Southampton; On-site; GBP 28,000; Full time

Job summary

A leading vehicle rental company based in Southampton is seeking a Workshop Administrator to facilitate smooth workshop operations. You will manage customer interactions, schedule maintenance and repairs, and ensure that the workshop runs efficiently. A strong background in customer service and planning is essential, along with an understanding of the motor trade. The position offers a competitive salary and various benefits including bonuses, annual leave, and employee wellness programs.

Benefits

Quarterly bonus scheme

24 days annual leave

Life assurance

Well-being services

Discounted gym memberships

Employee vehicle-leasing schemes

Pension and share scheme

Retailer discounts through Benefits App

Financial Wellbeing app (Wagestream)

Qualifications

• Strong customer service skills are essential for this position.
• Proven planning and administrative experience are required.
• An understanding of the motor trade will be beneficial in this role.

Responsibilities

• Serve as a critical link between customers and the workshop.
• Book vehicles for maintenance and repairs efficiently.
• Communicate progress to customers and handle approvals.

Skills

Customer service skills

Planning and administration skills

Understanding of motor trade

Job description

We are excited you have visited our Careers page. We are seeking talented individuals that are excellent in their field of expertise and are posed with all potential and skills necessary to help us meet future business challenges.

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Workshop Administrator

Reference: DEC20258843

Expiry date: 2026-01-09 13:46:00.000

Location: Southampton

Benefits: Range of benefits

Salary: £27,745.29 pa + bonus
Weekly Hours: 42.5 hours / week

As the UK’s leading vehicle rental specialists, we make a commitment to keep our customers mobile, that’s what we do.

As a Workshop Administrator, you are the vital link between your customers and our workshop, bringing to life the Northgate experience, ensuring their vehicles’ visit with us runs as effortlessly as we promise.

Life as a Workshop Administrator with Northgate Vehicle Hire

Our workshops are busy and fast-paced, as a Workshop Administrator, you are the oil that keeps the whole workshop running smoothly. For us customer care always comes first, so confidently delivering great service with a smile is second nature.

Where you can make a big difference is by making every second in the day count - from booking in vehicles for maintenance and repairs, liaising with your workshop team to schedule work, updating customers on progress, or ensuring the correct approvals are in place for the work carried out, you can be sure you will never be looking for something to do!

Your Technicians rely on you to plan their day and keep the workshop running efficiently, so an understanding of the motor trade or car dealerships would certainly help get you off to a flying start in your new role with us. Our proven induction training will help of course, however, you’ll need all of your customer service know‑how, planning and administration skill, and most importantly your logical, ‘can‑do’ attitude to deliver the experience our customers expect from us.

As a Workshop Administrator with Northgate Vehicle Hire, we offer:

A great basic salary, but there’s much more available for you at Northgate Vehicle Hire than just that. Some of our most popular benefits include (but aren’t limited to) …

• A fantastic quarterly bonus scheme
• 24 days annual leave rising to 26 with service (+ bank holidays) and an extra day’s leave to celebrate your birthday!
• free life assurance (2x basic salary)
• well‑being services (incl. 24/7 GP service, mental health support and physiotherapy + Health Cash Plan, Dental Plan & Travel Insurance)
• discounted, flexible Gym memberships
• exclusive employee vehicle‑leasing schemes
• pension & save‑as‑you‑earn share scheme
• Our Benefits App offers unlimited access to a huge range of retailer discounts and cashback deals (incl. Tesco, Asda, Currys, B&Q & Wickes to name just a few)
• We're excited to have recently launched Wagestream for all our colleagues - a Financial Wellbeing app that gives you more control over your pay. Not only does it let you choose when to get paid it also lets you put money aside each month and in addition you can get discounts on your shopping, check what benefits you’re eligible for and can even put you in touch with a financial coach!

With over 60 branches nationwide, Northgate Vehicle Hire are the UK’s go-to provider of light commercial vehicle rental solutions, partnering with some of the country’s most well‑known organisations. We have gained a reputation for being at the forefront of the LCV sector and for helping our customers when they need us most.

We’re also part of something bigger - ZIGUP, a leading provider of integrated mobility solutions, supporting customers across the UK, Ireland, and Spain. We are proud to have been awarded a King’s Award for Enterprise in 2025, recognised for our commitment to promoting opportunity and supporting social mobility. Unlock your potential in an industry‑leading business, surrounded by inspiring individuals and leaders, fuelled by the opportunity to thrive in your career.

We’re committed to building a diverse, inclusive, and respectful workplace where everyone can thrive. We actively welcome applications from people of all backgrounds, experiences, identities, and abilities. If you need adjustments at any stage of the recruitment process, just let us know. We’re here to support you.

We are agile. We are experts. We are imaginative. We are reliable.