Team Personal Assistant

KellyDeli Group; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading food retail company in London seeks a Team Personal Assistant to provide comprehensive admin support to C-level executives. Responsibilities include managing travel, coordinating meetings, and ensuring smooth office operations. Ideal candidates will have prior experience as Personal Assistants, be fluent in English, and possess strong organizational skills. This full-time position offers a hybrid working arrangement and a range of benefits, including health insurance and a sushi allowance.

Benefits

Sushi Allowance

Wellbeing Allowance

Birthday off

27 days annual leave

Health Insurance

Cycle to Work

Late starts & early finish X6 of each

Hybrid working 2/3 split

Qualifications

• Experience reporting to high-level Directors is essential.
• Must be autonomous and able to work independently.
• Strong commitment to performance and results is needed.

Responsibilities

• Provide admin support to C-level executives.
• Manage travel and expenses for CEO and executive team.
• Coordinate board meetings and internal/external gatherings.
• Oversee office management and logistics.

Skills

Previous experience in a Personal Assistant role

Fluent in English

IT literate

Attention to detail

Great communication and listening skills

Ability to work independently

Job description

THE GOAL

To support its strong growth, the Executive board are looking for a Team Personal Assistant. The aim of this role is to provide day to day administration support to C-level executives such as the CEO and the Executive team – Senior Leadership Team.

The position is full-time, based in London with hybrid working.

WORKING RELATIONSHIPS

Department: People and Culture

Reporting to: Chief HR Officer

Direct reports: None

Working with (internal and external relationships)

WHAT THEY DO:

• CEO travel and expenses
• CEO diary management and resolving issues with conflicting schedules
• Executive team travel and expenses
• Prepare internal and external meetings: gathering inputs from participants, agenda, confirming presence, writing minutes and actions
• Board meetings coordination and liaison with directors on all meetings
• Office Management
• Manage deadlines in a fast-paced environment
• Plan and organise events
• All Hands logistics organisation
• Ad hoc requests from CEO and Executive team
• Manage all the activities in London office to allow the UK team members to work in excellent conditions: supplies, mail, communication tools, service providers

WHO THEY ARE

• Previous experience in a Personal Assistant role, including reporting to high-level Directors
• IT literate
• Fluent in English
• You are autonomous, decision maker, able to work independently with little guidance and result oriented, fully dedicated and committed to great performance
• Genuine interest in other cultures, great communication and listening skills
• Excellent verbal and written presentation skills
• Ability to have fun whilst maintaining a professional outlook
• Attention to detail

ABOUT US

KellyDeli, founded in 2010, is an innovative and rapidly expanding food retail and restaurant company. Sushi Daily, one of its brand concepts, is the leading European provider of fully-serviced sushi bars, currently operating over 1,000 kiosks across 13 countries.

Our unique concept features outlets in grocery stores, supermarkets, and airports, where live Sushi Artisans create their art in front of customers, providing a unique customer experience and top-quality sushi.

OUR PURPOSE

To help the world east better, flourish together & dream bigger

VALUES

• Totally Together
• Humbly Honest
• Positively Passionate
• Constantly Curious
• Expertly Excellent
• Adopting Growth Mindset

BENEFITS

🍣 Sushi Allowance

🧘 Wellbeing Allowance

🎂 Birthday off

🌴 27 days annual leave

🤩 Late starts & early finish X6 of each

🩺 Health Insurance

🚲 Cycle to Work

📍 Hybrid working 2/3 split - Office in Old Street