Team Administrator

Oxford Health; Witney; On-site; GBP 20,000 - 25,000; Part time

Job summary

A healthcare provider is looking for a part-time Administrator for their Adult Bladder & Bowel Service in Witney. This role requires organizational skills and attention to detail to support patient care by coordinating appointments, maintaining records, and managing supplies. The successful candidate will work within a supportive team dedicated to improving patients' quality of life. Benefits include career progression opportunities, generous leave, and NHS discounts. Interested candidates should apply with a tailored application.

Benefits

Excellent opportunities for career progression

27 days annual leave, plus bank holidays

NHS Discount

Competitive pension scheme

Cycle to work scheme

Employee Assistance Programme

Qualifications

• Proven experience of working in an office environment.
• Knowledge of NHS community services is desirable.

Responsibilities

• Booking appointments and coordinating patient care.
• Maintaining accurate patient records.
• Managing stock levels to ensure patients have the supplies they need.

Skills

Attention to detail

Organisational skills

Knowledge of Microsoft Office applications

Education

NVQ Level 3 in Administration

Tools

EMIS patient record system

Job description

Job overview

Join Our Team – Part time Administrator for Adult Bladder & Bowel Service

Are you highly organised, proactive, and looking for a role where your work truly makes a difference? Due to retirement, we have an opportunity for an Administrator to support the Adult Bladder and Bowel Service in Oxfordshire.

Based at Witney Community Hospital, this part‑time position offers a varied and rewarding role within a friendly, supportive team. You’ll play a key part in ensuring patients receive the care they need by maintaining accurate records and helping to develop efficient processes.

The Adult Bladder and Bowel Service provides specialist, nurse‑led care to support patients and carers in managing bladder and bowel health. We offer assessment, individualised treatment plans, and ongoing support to improve quality of life, promote dignity, and encourage independence.

Our team focuses on healthy bladder and bowel habits through lifestyle management, ensuring patients receive compassionate, expert care tailored to their needs.

As an Administrator, you will play a vital role in supporting our clinicians by:

• Booking appointments and coordinating patient care.
• Maintaining accurate patient records.
• Managing stock levels to ensure patients have the supplies they need.

You’ll be joining a friendly, supportive team committed to making a real difference in people’s lives.

If you thrive in a busy environment and want to contribute to improving patient experience, we’d love to hear from you!

Main duties of the job

In this varied and rewarding position, you will:

• Support core Trust policies by ensuring compliance with health & safety standards and administrative procedures.
• Maintain accurate records and assist with auditing to uphold service quality.
• Work closely with clinicians providing administrative support and taking minutes at meetings.
• Contribute to process improvements helping to streamline workflows and enhance patient experience.
• Operate autonomously while remaining a key motivator and support for the wider team in a busy environment.

This role requires someone who can stay calm under pressure, work efficiently, and bring a proactive approach to problem‑solving.

Working for our organisation

Oxford Health is a great place to work and to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are: “Caring, safe and excellent”

We offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Detailed job description and main responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

Person specification

Knowledge

• Extensive knowledge of Microsoft Office applications

Desirable criteria

• Knowledge of NHS community services
• Knowledge of EMIS patient record system

Qualifications

• NVQ Level 3 in Administration, or equivalent experience

Skills

• Attention to detail and excellent organisational skills

Experience

• Proven experience of working in an office environment

Documents to Download

Job Description & Person Specification (PDF, 176.4KB)

Guidance Notes for Candidates Applying for a job at OHFT (PDF, 424.6KB)

Recruiter Contact Details

Name: Emma Honey

Title: Administrative Manager

Email: [e-mail]

Telephone: [phone]