Sales Coordinator

Cambridge Maintenance Services Ltd; St. Ives; Hybrid; GBP 30,000 - GBP 40,000; Full time

Job summary

A nationwide building services provider is looking for a Bids and Sales Coordinator to support new business sales. This role involves managing all aspects of tenders from receipt to submission, collaborating with multiple departments, and ensuring compliance with client specifications. The ideal candidate should have strong written communication skills, excellent IT proficiency, and the ability to work under pressure. The hybrid position is based in St. Ives, with a competitive benefits package including training access and pension enrollment.

Benefits

Competitive holiday allowance

Access to wellbeing health benefits

Pension enrolment after 3 months

Access to training

Qualifications

• Ability to influence and manage a team to achieve results of the highest standards.
• Good understanding of industry standard & best practice for written bid responses.
• Ability to work to strict submission deadlines.

Responsibilities

• Administer and manage all tenders for the Bids and Sales Coordinator role.
• Support the Bid Manager and Business Development Manager in bid proposals.
• Analyze tender documentation to ensure necessary research is completed.

Skills

Influencing and managing a team

Writing clear and concise bid responses

Microsoft Office proficiency

Excellent problem-solving skills

Strong time management

Tools

Microsoft Excel

Adobe InDesign

Microsoft PowerPoint

Job description

About Cambridge Maintenance Services

Cambridge Maintenance Services is a nationwide supplier of mechanical and electrical building services maintenance with over 34 years of experience in delivering its building services maintenance to the corporate, healthcare, education, retail, transport and manufacturing sectors. It also ensures optimum energy efficiency for every property portfolio it manages.

Bids and Sales Coordinator

St Ives, Cambridgeshire - Hybrid

Job Description

Reporting into the Bid Manager, the Bids and Sales Coordinator (BSC) primary role is to support driving new business sales to business growth in line with set targets. The BSC will be required to work closely with the Bid Manager, Estimating Manager and Business Development Manager to ensure all accepted bids are delivered on time and to the highest standard in accordance with the specification. The BSC will manage the process from initial receipt of the opportunity through to final tender submission, including management of presentations and tender negotiations with the client. To effectively and comprehensively ensure that all tenders are compliant with the client’s specification. To lead on key cross-department projects and act as interface between sales, mobilisation, operations and the business generally.

Key Responsibilities

• Reporting to the Bid Manager (BM) the BSC is responsible for the internal administration and management of all tenders.
• Support BDM with new business pipelining where required.
• In collaboration with the BM and Business Development Manager support in building win themes and story boards to inform and guide written submissions.
• Offer support, guidance and mentoring to the sales team where necessary.
• Ownership of the customer relationship map tool to ensure internal pipeline is well established.
• Effectively manage the Sales pipeline to identify and win new contracts whilst working with the BDM on whether a tender should be pursued or declined.
• Support the Bid Manager with all PQQ submissions to the respective clients.
• Manage all tender portals from various clients.
• Analyse all tender documentation to ensure that the necessary research has been done.
• Manage the submission of tenders, attending internal and external tender meetings with either the client or internal operations as and when appropriate.
• Drive the completion of all relevant and associated bid documentation, including bid-writing and presentations for the bid proposal which will need to be completed within the agreed timescales.
• Provide feedback to the relevant departments if either successful or unsuccessful with the bids regarding commercial, technical, or financial performance.
• Ensure that work processes and models are adequately documented, validated and stored within a clear directory structure with complete version history.
• Support the development of metrics & reporting tools to clearly illustrate trends & analysis of pricing.
• Build client/stakeholder relationships.
• Manage the Tender inbox.
• Manage and update the tender tracker and draft weekly and monthly sales reports.
• General administration tasks.
• Undertake any other duties and responsibilities as may be determined by the company.

Location

Hybrid - St Ives – Cambridgeshire, home working and site visits as required.

Hours of Work

Monday - Friday 8.30am-5pm

Essential Skills & Qualifications

• Ability to influence and manage a team to achieve results of the highest standards.
• A good understanding of industry standard & best practice, with the ability to write clear & concise written bid responses.
• Ability to work to strict submission deadlines.
• Excellent IT skills using Microsoft Office & Adobe including knowledge and application of programming software particularly InDesign, Excel, Word, PowerPoint.
• Excellent problem-solving skills.
• The ability to work as part of a team and take responsibility for own work. Results driven; having a proactive, goal-orientated approach to decision making.
• Strong time management: able to work under pressure to meet tight deadlines and targets.

What We Offer

• Competitive holiday allowance.
• Access to 360 wellbeing health benefits and retail discounts.
• Pension enrolment after 3 months service.
• Access to training.
• Development opportunities.

Need more info?

Ami will answer your questions.

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