Project Coordinator, Corporate Events

Firstagency; Greater London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading global brand experience agency is seeking a Project Coordinator to support event planning and execution. Responsibilities include managing event logistics, including budgeting and vendor coordination, primarily for virtual and in-person events. Ideal candidates will have skills in Microsoft Office and exhibit strong organizational abilities. The agency offers excellent benefits such as private medical insurance, generous leave, and several wellness programs. This is a fantastic opportunity to begin a career in event planning.

Benefits

Private Medical Insurance

28 Days Annual Leave PLUS Bank Holidays

Discretionary Bonus Structure

Wellness Stipend

Qualifications

• Proficient with Microsoft Office applications such as PowerPoint and Excel.
• Ability to manage multiple projects and maintain attention to detail.
• Highly organized with excellent time management skills.

Responsibilities

• Support the planning and execution of virtual and in-person events.
• Manage logistics including transportation and food.
• Maintain effective communications with team members and stakeholders.

Skills

Microsoft Office proficiency

Relationship building

Creative problem solving

Time management

Attention to detail

Job description

FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new & traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer, named Top Agency of the Year 2024 by Event Marketer, highlighted as a Global Agency of the Year, over 100 Employees by C&IT, and listed among the "200 Top Marketing Agencies" in 2024, 2023, & 2022 by Chief Marketer.

The Project Coordinator supports a team of Project Managers in planning and executing virtual, in-person, and hybrid events, ensuring exceptional service and creative solutions for high-touch clients. Responsibilities include supporting event logistics, budget tracking, registration, transportation, food & beverage, and onsite staffing. This role offers an excellent opportunity for an entry-level event planner to gain experience in a corporate environment while working with a dynamic team of event professionals.

Your Contributions

• Responsible for supporting the planning and execution of virtual, in-person and hybrid events
• Support events from creative concept and development through initial briefing to reconciliation, including but not limited to, budget management, site selection, hotel/venue management, registration management, transportation, food & beverage, décor, staffing, name badge coordination, collation of materials and shipping of event materials for in-person events
• Support other team members with event management and onsite execution
• Keep team members and internal stakeholders well informed of all relevant logistical information
• Create timely and effective communications as often as needed
• Work with the team to ensure adherence to client standards of operations
• Responsible for accurate and timely budgeting, invoicing and reconciliation of events
• Share knowledge of best practices regarding new suppliers, services, and venues
• Always look to integrate best practices and raise the bar at each event
• Be proactive with ideas and creative solutions

What We Are Looking For

• Proficient with Microsoft Office applications such as PowerPoint and Excel
• Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors, and suppliers
• Creative problem solver, resourceful, and a team player
• Ability to manage multiple projects simultaneously, prioritise heavy workloads, and maintain attention to detail
• Calm and flexible approach to handling the pressure and stress of ever-changing demands
• Highly organised with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines, and maintain attention to detail
• Ambitious, proactive, and flexible when dealing with ever-changing situationsWilling to travel when required
• Demonstrated ability to collaborate with colleagues at all levels
• Highly motivated, able to work independently

At FIRST, we believe that the passion, creativity, and commitment of our teams drive our success. That's why we offer a range of benefits and perks to support your personal and professional growth

• Private Medical Insurance with BUPA from day one
• 28 Days Annual Leave PLUS Bank Holidays
• 20 Days of Sick Pay each Year
• Enhanced Parental Leave (Maternity & Paternity)
• Wellness Stipend
• Complimentary access to Headspace, Rocket Lawyer & Maven
• Life Insurance
• Employee Assistance Program (EAP)
• Cycle to Work Scheme
• Season Ticket Loan
• Pension Scheme Enhancements
• Discretionary Bonus Structure
• Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.

#LI-TS1 #LI-hybrid

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.