Operations Assistant

PA2 Assist; Wolverhampton; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading administrative service provider in Wolverhampton is seeking an experienced administrative professional to coordinate rental equipment and manage documentation for projects. The ideal candidate will have at least 5 years of relevant experience and strong organizational skills, along with proficiency in Microsoft Office applications. This role requires excellent communication abilities and a capacity for multitasking. Join a dynamic team and help streamline administrative functions.

Qualifications

• Minimum 5 years’ experience in an administrative or office setting.
• Excellent written and oral communication skills.
• Proficient in Microsoft Office and CRM/ERP systems.

Responsibilities

• Coordinate and secure rental equipment for projects.
• Create purchase orders and ensure accuracy.
• Prepare customer-specific timesheets as needed.

Skills

Organizational abilities

Multitasking abilities

Communication skills

Proficiency in Microsoft Office Suite

Experience with CRM and ERP systems

Education

Bachelor’s degree in business or a related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

JOB DETAILS

What You’ll Do:

• Coordinate and secure weekly rental equipment for upcoming and ongoing projects
• Create non-urgent purchase orders and ensure accuracy in documentation
• Prepare customer‑specific timesheets as needed
• Obtain and track approval signatures required
• Assign jobs in Aimsio when needed to support scheduling and workflow continuity
• Submit client badge requests for new personnel and access updates
• Retrieve and organize credit card receipts for project billing purposes
• Monitor tankers requiring weekly billing
• Other duties as assigned

The Experience We’re Looking For:

• Minimum 5 years’ experience in an administrative or office setting, or in a related function, demonstrating strong organizational and multitasking abilities.
• Bachelor’s degree in business or a related field is preferred, though equivalent professional experience is also highly valued.
• Exhibits excellent written and oral communication skills, with the ability to effectively convey information to diverse audiences.
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and Microsoft Teams, showcasing advanced capability in these tools for daily operations and presentations.
• Demonstrates proficiency in using CRM and ERP systems, enabling efficient management of customer relations and enterprise resource planning.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!