Office Manager

FNZ Group; City of Edinburgh; On-site; GBP 35,000 - 45,000; Full time

Job summary

A global financial services company in Edinburgh is seeking an Office Manager. In this fully office-based role, you will coordinate office operations, manage suppliers, and ensure a high-quality service environment. Ideal candidates are organised, detail-oriented, and have strong communication skills. This position offers a competitive salary, benefits, and full training. It's a key role supporting a fast-paced, people-focused culture.

Benefits

Competitive salary

Benefits package

Full training

Career growth opportunities

Qualifications

• Strong organisational skills and excellent attention to detail.
• A proactive, problem-solving mindset.
• Confidence managing suppliers, contractors and stakeholders.

Responsibilities

• Coordinate and manage assigned office locations.
• Act as first point of contact for office calls and visitors.
• Manage office suppliers and ensure high-quality service.
• Oversee office security and Health & Safety requirements.
• Coordinate office moves, refurbishments and layout changes.
• Manage meeting rooms and hospitality arrangements.
• Track month-on-month office spend and manage budgets.

Skills

Strong organisational skills

Excellent attention to detail

Proactive, problem-solving mindset

Confidence managing suppliers

Strong communication skills

Ability to juggle multiple priorities

Flexible and adaptable approach to work

Professional attitude

Good working knowledge of Microsoft Word, Excel, and PowerPoint

Job description

**Office Manager**This is a fully office-based role, in Edinburgh city centre, ideal for someone who enjoys variety, takes pride in service delivery, and thrives in a fast-paced, people-focused environment.**What you’ll be doing:**You’ll play a key role in maintaining high-quality office environments across your assigned FNZ locations, acting as the first point of contact for facilities, suppliers and internal stakeholders.Day to day, you’ll: * Coordinate and manage assigned office locations in line with FNZ values and global standards* Act as the first point of contact for office calls, meetings and visitors* Manage office suppliers and procurement to ensure cost-effective, high-quality service* Oversee office security alongside IT, building management and reception teams* Manage Health & Safety requirements, including checklists, policies and training* Liaise with contractors on facilities and building issues, tracking actions through to completion* Coordinate office moves, refurbishments and layout changes as required* Manage meeting rooms, AV equipment, catering and hospitality arrangements* Support new starter onboarding and maintain up-to-date office manuals* Manage office consumables, stationery and kitchen supplies* Track month-on-month office spend and manage local office budgets* Maintain office documentation on SharePoint* Support sustainability initiatives across FNZ offices* Provide holiday cover within the Support Services team* Support ad-hoc projects to ensure smooth day-to-day operations**What we’re looking for:**This is a great role for someone who enjoys being hands-on, organised and service-driven, and who takes pride in creating a professional and welcoming workplace.You’ll need: * Strong organisational skills and excellent attention to detail* A proactive, problem-solving mindset* Confidence managing suppliers, contractors and stakeholders* Strong communication skills, both written and verbal* Ability to juggle multiple priorities in a busy office environment* A flexible and adaptable approach to work* A professional attitude with a strong sense of discretion and confidentiality* Good working knowledge of Microsoft Word, Excel and PowerPoint* Ability to work independently while being a strong team playerAt FNZ, we’re reshaping the future of wealth management technology. When you join us, you’ll be part of a global, high-growth organisation where your contribution genuinely makes a difference.Here’s what you can expect:* A key frontline role supporting a global financial services business* Competitive salary and benefits package* Full training and ongoing development* Exposure across multiple business functions* A collaborative, people-first culture* Opportunities to grow your career within a global organisationApply today to become an **Office Manager** at FNZ.#LI-CW1**Edinburgh** **Onsite** **6 month FTC** **£Competitive + benefits + full training**We’re hiring an **Office Manager** to join FNZ’s Support Services team. This role sits at the heart of the business and focuses on ensuring our offices operate smoothly, consistently and to a high standard, supporting both employees and visitors day to day.