Meeting Services Specialist

Consortium of Lesbian, Gay, Bisexual and Transgender Voluntary and Community Organisations Limited; Bristol; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading organization in community services in Bristol is seeking a Meetings Services Specialist for an 18-month fixed term contract. This hybrid role involves preparing documents and setting up electronic voting for company meetings, ensuring smooth operations with a focus on detail and strong communication skills. Opportunities for flexible work arrangements and several employee rewards are provided. Join a collaborative team that thrives on delivering seamless support and accurate reporting in a dynamic environment.

Benefits

Flexible work options

Health and wellbeing rewards

Investment opportunities through share purchase

Recognition awards and team events

Qualifications

• Excellent organizational skills to manage conflicting priorities.
• Outgoing personality with a focus on larger goals.
• Attention to detail and proficiency with numbers for reporting.
• Commitment to customer satisfaction with direct client interaction.
• Team player who can work independently when required.

Responsibilities

• Prepare meeting documents and set up systems for meetings.
• Act as the first point of contact for client managers.
• Input data into various systems relevant to company meetings.
• Provide technical and personal support during meetings.

Skills

Strong communication skills

Detail-oriented

Client focus

Ability to balance flexibility and structured problem-solving

Great with people

Tools

CRMOD

SCRIP

Cosmos Company

Broadcast

CREST

Equatex

Job description

18-month fixed term contract in Bristol, UK with hybrid working

Key responsibilities include meeting document preparation and electronic voting setup

Role requires strong communication skills and a detail-oriented approach

Opportunities for flexible work and various rewards including share purchase

Position within a global leader in financial administration

Location: Bristol, UK (Hybrid) -18 Month Fixed Term Contract

In this position, you’ll be based in the Bristol office for a minimum of three days a week, with the flexibility to work from home for some of your working week. Find out more about our flexible work culture atcomputershare.com/flex .

We give you a world of potential

A fantastic opportunity for the position of Meetings Services Specialist has now become available in the Computershare Corporate Services Bristol business unit to assist with the liaison with client managers and other internal departments in preparing and managing company meetings, including organising meetings and associated tasks including document production, SCRIP system meeting set up and associated electronic shareholder voting options, reporting of meeting voting figures and personnel and technical support in attendance at certain meetings when required.

A role you will love

The Meeting Services team is responsible for the distribution of proxy voting instructions, setting up of electronic voting channels, the collation of votes and the delivery of final figures ahead of a company’s Annual General Meeting and any further ad hoc company meetings throughout the year.

Some key responsibilities:

• Prepare Meeting documents, system set up and provide final meeting figures before the meetings are carried out
• First point of contact for the Client Managers across Registry and Plans, CCS and other internal departments that may have an involvement with a client meeting.
• Input data to systems – Cosmos Company, CRMOD, SCRIP, Broadcast, Equatex and CREST
• Production of Form of Proxy through Encompass or Computershare Communication Services (CCS)
• Set up of electronic voting – Electronic Proxy Appointment (EPA), Equatex and CREST
• Set up of shareholder meeting notification through email broadcast service
• Provide technical and personal support at meetings
• Production of voting figure reports
• Submission of Plans voting totals to Custodians
• Prepare and issue Meeting finalisation and final billing invoices
• Track and complete tasks in Event Management

What will you bring to the role?

The incumbent will bring a sharp eye for detail and a passion for precision, ensuring every meeting runs smoothly from setup to final figures. A strong communication and client focus to be a reliable first point of contact across teams. The ability to thrive in fast-paced environments, balancing flexibility with structured problem-solving. And a collaborative spirit and technical know-how, to deliver seamless support and accurate reporting every time.

Other key skills required for the role include:

• Organised and creative – you’re great with dealing with conflicting priorities without losing your creative streak when it comes to problem solving.
• Outgoing yet focused – you like to get your ideas and views across, but you always keep sight of the bigger picture.
• Detail-driven and good with numbers – you’re a stickler for accuracy, happy analysing data and good at producing reports.
• You love a happy customer – you’re comfortable working directly with client managers and understand the importance of managing expectations.
• Great with people – you’re an approachable team player who can also work independently.
• You are flexible – We work to what the Market & Client demands which can change quickl y.

Rewards designed for you

• Flexible work to help you find the best balance between work and lifestyle
• Health and wellbeing rewards that can be tailored to support you and your family
• Invest in our business by setting aside salary to purchase shares in our company, and you’ll receive a company contribution as well.
• Extra rewards ranging from recognition awards and team get togethers to helping you invest in your future
• And more. Ours is a welcoming and close-knit community, with experienced colleagues ready to help you grow. Our careers hub will help you find out more about our rewards and life at Computershare, visitcomputershare.com/careershub

About Us

A company to be proud of

We're a global leader in financial administration with over 12,000 employees across more than 22 different countries. At Computershare, it’s more than just a job, our open and inclusive culture means that we will help you to grow, to move forward and make the most of our world of opportunities.

Fairness and culture

We're dedicated to providing you with the opportunity to succeed on your own merits, starting from the application process and continuing throughout your career with us. Our goal is to create an environment where everyone feels valued, to remove barriers and obstacles and ensure equal opportunities for all. For support with accommodations or adjustments during our recruitment process please visit computershare.com/access for further information.