Health Improvement Team Administrator NEW Oxford Posted today £24,937 - £26,598 pa pro rata Band 3

Oxford Health; Oxford; Hybrid; GBP 20,000 - 30,000; Part time

Job summary

A community health organization seeks a part-time Health Improvement Team Administrator in Oxford to provide essential administrative support within their Oral Health Improvement team. The ideal candidate will have NVQ Level 3 and experience working with Microsoft Office and database management. This role requires excellent organizational and communication skills, and involvement in promoting health improvement initiatives. The position encompasses flexible working hours and can include some remote work.

Benefits

27 days annual leave plus bank holidays

NHS Discount across a wide range of stores

Employee Assistance Programme

Career progression opportunities

Qualifications

• Experience of working in an office environment is essential.
• Knowledge and experience of health promotion and behaviour change is necessary.
• Ability to create interesting/informative resources is critical.

Responsibilities

• Provide office administration support for the Oral Health Improvement team.
• Assist with data inputting and report compilation.
• Maintain and organize delivery of stock and resources.

Skills

Communication skills

Organizational skills

Interpersonal skills

Ability to work on own initiative

Education

NVQ Level 3 or equivalent

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

Job overview

Make a Real Difference to Community Health in Oxfordshire

Health Improvement Team Administrator:

Are you able to deliver a welcoming, professional and efficient administration support? Are you dedicated about community health and wellbeing, enjoy working in a team and liaising with people from a range of organisations to create positive change? Would you like to join our friendly team who won Oxford Health Trust’s ‘Exceptional People Team Award’ earlier this year. If so, this could be the role for you.

Oxfordshire Community Dental Service, part of Oxford Health, has been commissioned by Oxfordshire County Council to lead on oral health improvement across the county. Our dedicated Oral Health Improvement Team works beyond the dental chair—empowering communities with the knowledge, skills and confidence to improve their oral health and overall wellbeing.

The team administrator is a pivotal role within the Oral Health Improvement team as our administrator is usually the first contact someone has with our service; requesting training, information or support.

We will:

• Provide you with bespoke and mandatory training and on-going support
• Ensure you have regular supervision meetings with your Line Manager
• Support you to progress in your role

This is a part-time post, 22.5 hours per week worked over a minimum of three days per week. There is some flexibility around some remote working and working between the hours of 08.00 and 17.00hrs.

Main duties of the job

Main duties:

• Support Oxfordshire's Oral Health Improvement team, providing office administration support for the team and the wider Community Dental Service.
• Support the Resource Administrator with Oral Health resources for our service users and partners.
• Assist with the processing of and data inputting from our service delivery and assist with the creation of infographics for reports, using a range of computer and graphics programmes.
• Maintain and organise the delivery of stock and resources.

Working for our organisation

Oxford Health is a great place to work and to be able to showcase the best of yourself when making an application please read the “candidate guide to making an application” and ensure your supporting statement is tailored to the role you are applying for and addresses any essential criteria.

As a Trust we provide physical, mental health and social care for people of all ages across Oxfordshire, Buckinghamshire, Swindon, Wiltshire, Bath and Northeast Somerset. Our services are delivered at community bases, hospitals, clinics and people’s homes, delivering care as close to home as possible. Our vision is that no matter who you are or where you are, you will tell us that you receive: “Outstanding care delivered by an outstanding team”

Our values are: “Caring, safe and excellent”

We offer a wide range of benefits designed to support your career and wellbeing. These include:

• Excellent opportunities for career progression
• Access to tailored individual and Trust wide learning and development
• 27 days annual leave, plus bank holidays, rising to 33 days with continuous service
• NHS Discount across a wide range of shops, restaurants and retailers
• Competitive pension scheme
• Lease car scheme
• Cycle to work scheme
• Employee Assistance Programme
• Mental Health First Aiders
• Staff accommodation (please note waiting lists apply)
• Staff networking and support groups hosted by our Equality, Diversity & Inclusion team

Detailed job description and main responsibilities

We hope that the advert has given you a clear understanding of the skills we are seeking and the opportunity at hand. You will need to use the “supporting statement” element of your application form to demonstrate your suitability for this role and you should refer to the job description, person specification and the guidance notes attached to this role to help you tailor your application.

The essential and desirable criteria will be used to shortlist for interview and you should ensure that you refer to these within your application to increase your chances of being selected for interview.

We are aware that some candidates may choose to use AI tools to support their application. We kindly remind applicants that submissions should remain an honest and accurate representation of their experience and must take care to ensure the use of AI tools does not generate an application that does not accurately reflect their knowledge, skills and values.

Person specification

Qualifications

Essential criteria

• NVQ Level 3 or equivalent

Knowledge Requirements

Essential criteria

• Knowledge of working with Microsoft office, Word, Excel, Outlook.
• Knowledge and experience of database management, contributing to report compilation, information technology systems and software to NVQ Level 3 or equivalent knowledge/experience
• Knowledge and experience of health promotion and behaviour change

Further Training or Job Related Aptitude and Skills

Essential criteria

• Communication skills; written and verbal to liaise with health and other professionals advising on effective methods and resources for promoting health improvement
• Interest in creating interesting/informative information resources
• Experience and ability to accurately maintain records
• Organisational skills for planning and distributing resources
• Able to work on own initiative
• Ability to transport and move heavy resource materials frequently

Experience

Essential criteria

• Experience of working in an office environment
• Experience of working in a team
• Experience of creating public health messages for display, including social media

Personal Qualities

Essential criteria

• Able to work on own initiative.
• Interpersonal skills, face to face, telephone, email.

Contractual Requirements

Essential criteria

• Frequently able to transport and move heavy resource materials.
• Ability to travel independently between sites within the Trust for work purposes, if needed.

Documents to Download

JD/PS Health Improvement Team Administrator (PDF, 178.4KB)

Guidance Notes for Candidates Applying for a job at OHFT (PDF, 424.6KB)

Recruiter Contact Details

Name: Elizabeth Sherry

Title: Advanced Health Improvement Practitioner

Email: [e-mail]

Telephone: [phone]