Event Project Manager

FitFlop USA LLC; Greater London; On-site; GBP 60,000 - 80,000; Part time

Job summary

A leading fashion company is seeking a Freelance Event/Marketing Project Manager to oversee the SS27 Brand Conference in London. This role involves leading cross-functional teams, managing a comprehensive budget, and ensuring the delivery of a premium experience. The ideal candidate will have a strong background in event management and a knack for creative problem-solving. A passion for crafting memorable experiences is essential, alongside excellent communication skills and confidence in collaborating with creative agencies.

Qualifications

• Solid experience delivering brand conferences or large-scale creative events.
• Confidence working with and directing creative agencies.
• Strong budget management and structured operational thinking.

Responsibilities

• Act as the key liaison between FitFlop and agencies to ensure alignment.
• Drive the end-to-end project plan for the brand conference.
• Manage conference budget and track costs efficiently.
• Coordinate planning of presentation content with stakeholders.
• Oversee production of conference content ensuring premium quality.
• Provide project status updates to stakeholders.
• Be on-site during set-up, rehearsals, and show days.

Skills

Project Management

Budget Management

Leadership

Creative Direction

Strong Communication

Job description

We're looking for a self‑motivated, experienced Freelance Event/Marketing Project Manager to oversee the end‑to‑end delivery of our SS27 Brand Conference in London in May 2026. This role will require excellent leadership, strategic thinking, meticulous planning and problem‑solving to ensure the project meets objectives, timelines, and budgets.

Responsibilities:

• Act as the key liaison between FitFlop and our creative/production agency and venue, ensuring all parties stay informed, aligned, and work efficiently toward common goals.
• Drive the end‑to‑end project plan, shaping timelines, approvals and cross‑team flow to bring our SS27 story to life.
• Own and organise the conference budget, tracking quotes, costs and efficiencies with clarity.
• Manage capacity planning, guest lists and on‑site operations to ensure a smooth and welcoming experience.
• Coordinate planning of presentation and screen content – liaising with key stakeholder presenters and agencies to ensure delivery of elevated content.
• Oversee build, and production of all conference content including displays and experiential moments, ensuring every touchpoint feels premium, cohesive and unmistakably FitFlop.
• Define processes and content deliverables for the delegate guest pack – ensuring a smooth registration process.
• Provide clear project status updates to stakeholders.
• Be on‑site throughout set‑up, rehearsals and show days acting as the main point of contact for all queries.

The Person:

• Solid experience delivering brand conferences or large‑scale creative events.
• Confidence working with and directing creative agencies.
• Strong budget management and calm, structured operational thinking.
• Understanding of fabrication, build processes and experiential displays.
• Clear communication, natural collaboration, and a positive, can‑do energy.
• Ability to thrive in fast‑paced, high‑volume environments.
• A love of crafting memorable experiences that leave people inspired.

Equal Opportunities:

FitFlop is an equal opportunities employer. We are committed to creating a diverse and inclusive workplace where everyone feels valued, respected, and supported. We welcome applications from people of all backgrounds, regardless of age, gender identity, sexual orientation, disability, neurodivergence, ethnicity, religion or belief, or any other characteristic protected by law.

We actively encourage neurodivergent candidates and individuals with disabilities to apply. If you require any reasonable adjustments during the application or interview process, please let us know. We are committed to providing an accessible and supportive recruitment experience.