Executive Assistant (Mat Cover, 12 Months)

Commify Group; Nottingham; On-site; GBP 40,000 - 45,000; Full time

Job summary

A leading CPaaS provider in the UK is seeking a resourceful Executive Assistant for a 12-month temporary role. You will be the operational backbone for seven executives, managing complex calendars, travel logistics, and high-level meeting preparations. The ideal candidate has a proven track record in similar roles, exceptional communication skills, and a high proficiency with Google Suite. The position offers a salary of £40-45,000, generous leave, and various wellbeing initiatives.

Benefits

Salary range of £40-45,000 per annum

Generous paid leave of 27 days per annum, plus bank holidays

Mental Health Support through our Wellbeing partner

Unlimited professional & personal learning

Team socials and celebrations

Qualifications

• Proven experience in a high-volume Executive Assistant role supporting senior leaders.
• Ability to deliver exceptional service to executives and internal stakeholders.
• Focus on detail with ability to manage deadlines under pressure.
• Exceptional written and verbal communication skills.
• Ability to work autonomously and deliver results without supervision.
• Experience with Google Suite.

Responsibilities

• Manage complex calendars, scheduling meetings, and planning events.
• Handle travel logistics including transport and accommodation bookings.
• Support board meeting management, preparing agendas and capturing minutes.
• Assist with ad-hoc strategic administrative tasks for the EMT.

Skills

Proven Track Record

Stakeholder Excellence

Impeccable Organisation & Detail

Communication Powerhouse

Proactive Initiative

High proficiency with Google Suite

Job description

At Commify, we're not just a company, we're a globally connected team of innovators who love what we do. As a CPaaS leader with 25 years of groundbreaking experience, we're the force behind over 5 billion customer interactions each year, enabling businesses worldwide to connect via advanced channels like SMS, RCS, and complex mobile journeys. Backed by leading investors and industry giants, we're scaling globally. That means big challenges, high autonomy, and the chance to make an outsized impact.

Our culture is our core strength. Operating across the UK, EMEA, the USA, and Australia, we've fostered a truly diverse and connected environment, earning a consistent 4 out of 5 culture score in our employee engagement surveys. You'll join a vibrant team where your diverse experience makes a daily global impact.

We’re looking for a super-resourceful Executive Assistant for 12 months to be the operational backbone for seven of our Executives in a high-impact, temporary role.

This isn't just admin - it's Executive Command Centre management. You'll be the ultimate gatekeeper, effortlessly juggling competing priorities and managing complex global logistics (calendars, travel, and mission-critical documentation). Success demands a tech-forward mindset: you must be fluent in modern tools, leverage AI for efficiency, and execute projects with flawless precision. If your superpower is turning chaos into high-level order, we want you.

What You’ll Be Doing (Key Responsibilities)

Executive Operations & Logistics

• Own complex calendar management, scheduling critical recurring meetings, and meticulously planning internal and external events.
• Handle travel logistics, including end-to-end booking of transport and accommodation.

Board & Meeting Management

• Drive the monthly Board Pack cycle, which includes collating team updates, refreshing presentation slides, and distributing confidential materials to the EMT and Board members on deadline.
• Provide comprehensive support during high-level meetings: preparing detailed agendas, accurately capturing minutes, and ensuring all follow-up actions are tracked and completed.
• Prepare and finalise necessary documentation for various high-stakes meetings as required.

Administrative Project Support

• Assist the EMT with ad-hoc strategic administrative tasks, including managing approval processes and confidential documentation preparation.
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What You’ll Bring (Skills & Experience)

• Proven Track Record: Solid, demonstrable experience in a similar high-volume Executive Assistant role, ideally supporting multiple senior leaders.
• Stakeholder Excellence: A proven ability to deliver consistently exceptional service and build trust with senior executives and internal stakeholders.
• Impeccable Organisation & Detail: A razor-sharp focus on detail and a robust ability to prioritise and manage competing deadlines under pressure.
• Communication Powerhouse: Exceptional written and verbal communication skills; comfortable drafting high-level internal and external correspondence.
• Proactive Initiative: The ability to anticipate needs, work autonomously, and deliver results without constant supervision.
• High proficiency and experience with the Google Suite.

Character Essentials: Absolute reliability, strong discretion, and the professionalism required to handle highly confidential information.

The Good Bits (What We Offer)

• Salary range of £40-45,000 per annum, depending on experience
• Generous paid leave of 27 days per annum, plus bank holidays
• Enhance family leave
• Birthday day off
• Mental Health Support through our Wellbeing partner, Calm
• Wellbeing leave and a Mental Health First Aider program
• Giving back days to help support causes close to your heart
• Unlimited professional & personal learning
• Total Rewards including, retirement planning, healthcare and life assurance
• And did we mention our epic team socials? We know how to celebrate in style!