Event Coordinator

Automat-it MalamTeam Ltd; Greater London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A dynamic tech company is seeking an Event Coordinator to manage various regional events across the UK and Nordic markets. The ideal candidate will have 3+ years of experience in event management or coordination and be adept at multitasking in a fast-paced environment. Key responsibilities include event planning, budget management, and acting as a brand ambassador. English fluency is essential, and knowledge of Google Suite and AWS is advantageous. This position offers a hybrid work model and various professional benefits.

Benefits

Professional training and certifications

International work environment

Referral program

Company events and social gatherings

Wellbeing and professional coaching

Soft skills training

English classes

Qualifications

• 3+ years of experience in Business Events Management or Coordination.
• 1+ year of experience in a marketing role in the tech industry.
• Experience in managing third-party sponsorship and customer events.

Responsibilities

• Plan and execute in-person events across the UK, Ireland, and Nordic regions.
• Manage event documentation, budgets, and registrations.
• Act as a brand ambassador and ensure adherence to brand guidelines.

Skills

Business Events Management

Project management

Communication skills

Negotiation skills

Organizational skills

Interpersonal skills

Tools

Google Suite

CRM software

Job description

## Event CoordinatorLondon, UK · Full-time · Middle#### About The PositionAutomat-it is where high-growth startups turn when they need to move faster, scale smarter, and make the most of the cloud. As an AWS Premier Partner and Strategic Partner, we deliver hands-on DevOps, FinOps, and GenAI support that drives real results.We work across EMEA and the US, fueling innovation and solving complex challenges daily. Join us to grow your skills, shape bold ideas, and help build the future of tech.We’re looking for an Event Coordinator in EMEA to focus on our regional events in the UKI and Nordic markets, and deliver various company events, including third-party sponsorships, team partnership events with AWS, executive dinners, customer workshops, customer roundtable events, and more. Work location - hybrid from London#### Responsibilities* Ownership of the planning and execution of selected in-person events in the UK, Ireland, the Netherlands, Sweden, and more* Create and maintain event documentation: briefs, toolkits, KBYG, and trip reports.* Event budget tracking and invoice management* Managing registrations for events and communication with teammate attendees* Create and execute communication plans for each event (invitations, reminders, internal updates, post-event messaging)* Anticipating staffing requirements on-site to secure additional resources in advance* Provide admin support on budget, branded merchandise and swag, briefing documents, post-event reporting, and ad hoc requests* Act as a brand ambassador, ensuring all events adhere to brand guidelines and bar-raising customer experiences* Liaise with Sales teams and office managers to support requests for event materials, travel, and events-related logistics* Define and track the follow-up process with the Business Development team* Ensure leads are assigned and tracked in CRM* Report on event performance and provide written trip reports* Research, source, and negotiate budgets and contracts with international venues, suppliers, and contractors for selected events* Willingness to travel internationally 15% of your time to supervise on-site events’ activities#### Requirements* 3+ years of experience in Business Events Management or Coordination, or marketing program management roles* 1+ year of working experience in Marketing role(s) in the tech industry* Experience in running 3rd party sponsorship and customer events* Proven ability to juggle multiple projects simultaneously with a keen eye for detail* Experience working under pressure with excellent organizational and time management skills* Excellent communication, negotiation, and interpersonal skills to build strong relationships* Openness to work on various platforms and technologies* Fluent in written and verbal communication skills in English. Additional European languages - an advantage.* Knowledge of Google Suite - an advantage* Knowledge of Amazon Web Services - an advantage#### Benefits* Professional training and certifications covered by the company (AWS, FinOps, Kubernetes, etc.)* International work environment* Referral program – enjoy cooperation with your colleagues and get a bonus* Company events and social gatherings (happy hours, team events, knowledge sharing, etc.)* Wellbeing and professional coaching* English classes* Soft skills trainingCountry-specific benefits will be discussed during the hiring process.Automat-it is committed to fostering a workplace that promotes equal opportunities for all and believes that a diverse workforce is crucial to our success. Our recruitment decisions are based on your experience and skills, recognizing the value you bring to our team.#LI-Hybrid #LI-AIT