Senior Project Planner

Gravity Media Group; High Wycombe; On-site; GBP 40,000 - GBP 60,000; Full time

Job summary

A leading media solutions provider in High Wycombe is looking for a Senior Project Planner to oversee complex logistics and multi-department coordination for high-profile broadcast projects. The ideal candidate will possess strong organisational skills, excellent communication abilities, and proven experience in managing workflows across various stakeholders. You will ensure each project is delivered with precision and drive continual improvement while mentoring other planners. A proactive attitude and problem-solving mindset are essential for success in this fast-paced environment.

Qualifications

• Significant experience in coordination within broadcast or studio environments.
• Ability to manage multiple projects and stakeholders efficiently.
• Proficiency with project management software.

Responsibilities

• Lead project logistics and planning across broadcast projects.
• Create project documentation like schedules and crew lists.
• Ensure operational readiness and compliance with regulations.
• Act as a mentor to other planners.

Skills

Coordination experience in broadcast

Organisational skills

Excellent communication

Problem-solving mindset

Familiarity with project management tools

Tools

Microsoft Office

Scheduling tools

Job description

Join Gravity Media as a Senior Project Planner, leading complex broadcast project logistics, coordinating multi‑department workflows, and ensuring operational readiness for high‑profile productions. Ideal for experienced planners who excel in fast‑paced environments and thrive on organisation, communication, and delivering world‑class project execution.

ABOUT THE COMPANY

WHAT WE DO

Gravity Media deliver an unparalleled range of media services and solutions to clients worldwide utilising outside broadcast trucks, fly‑packs and studios spanning the United Kingdom, ROI, Europe, the Middle East, the United States and Australia offering market‑leading broadcast, technology, production, and post‑production solutions across many of the world’s most‑watched live events and entertainment programmes.

OUR PEOPLE

We have a passion for problem solving and thoughtful innovation and recognise our collective differences play a huge role our success. Our teams are talented, passionate, dedicated, take pride in their work and support each other. We encourage applications from all backgrounds and are dedicated to attracting and developing talent, empowered through an inclusive culture. All suitably qualified applicants will be considered regardless of gender, race, sexual orientation, national origin, disability, religion, and age.

LEADERSHIP BEHAVIOURS

We hold high expectations of our leaders and managers who are responsible for driving the success of our people and the organisation. Our managers give clear communication, lead by example and feed back to foster growth and development of their team members. Management excellence is essential to the company’s success, and effective leadership requires a combination of interpersonal skills, strategic thinking, and a commitment to providing a positive and productive work environment.

COMMITMENT TO EQUALITY

Gravity Media is an equal opportunity employer and we welcome a diverse range of applicants. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.

All employees are expected to contribute and participate in work activities in line with our management system to ensure the continual improvement of our business.

JOB TITLE: SENIOR PROJECT PLANNER

Reporting to Team Leader Project Planning

ABOUT THE ROLE

We’re seeking a highly organised and experienced Senior Project Planner to lead complex logistical and planning activity across our broadcast and media projects. You’ll take ownership of operational readiness, provide oversight to other planners on a project by project basis, and act as a central point of contact to ensure every project is delivered with precision and professionalism.

A BRIEF SUMMARY

The Senior Project Planner is a key role within the Project Planning function, responsible for overseeing the planning and logistical execution of complex projects. With your extensive industry experience, you’ll ensure that your projects are operationally sound, commercially aligned, and ready for successful delivery.

The role serves as the final point of accountability before operational deployment, bridging planning and delivery by coordinating closely with Unit Managers, Crew Planning, and Engineering to maintain the highest standards of preparation and execution. You’ll ensure all parties understand expectations before arrival on site. Your detailed planning and communication will allow operational excellence on site, within budget and to the highest levels of customer satisfaction.

The ideal candidate will thrive in a fast‑paced environment, possess excellent communication skills, and have proven experience managing complex, multi‑stakeholder workflows. You’ll also act as a mentor to other planners, embedding consistent processes, elevating standards, and driving continual improvement in how projects are prepared and delivered.

WHAT YOU’LL BE RESPONSIBLE FOR

• Responsible for managing all administrative tasks inc pre and post paperwork required for the projects to run efficiently
• Create and maintain key project documentation such as call sheets, risk assessments, schedules, and crew lists with input from clients and Unit Managers.
• Deliver timely and accurate information to clients and stakeholders, ensuring expectations are clearly met.
• Supporting the projects in applying for film permits, parking permits and liaising with local authorities / stadiums when required, booking RF Frequency, dealing with Visas, carnet paperwork – making sure the project run as smoothly as possible
• Coordinate with third‑party suppliers, ensuring documentation (RAMS, crew details, costings) is accurate and complete.
• Ensure all logistical processes comply with company policies and external regulations.
• Acting as a key liaison point for internal teams, freelancers, and clients before and during project planning and implementation
• Ensuring smooth coordination between engineering, crewing, logistics, and commercial teams.
• Raising purchase orders, tracking spend and ensuring all project costs are logged accurately liaising with your dept head with any issues
• Reconciling crew expenses in line with the projects and within company policy
• Helping to Complete Adds/Dels sheets and liaising with the Unit Managers for all costs both pre and post.
• Create and review sales orders upon project completion, ensuring accuracy, completeness, and alignment with margin and profitability targets.
• Monitor project budgets, flagging risks or overspends to financial project lead or department head.
• Supporting and mentoring the Project Planners and Crew Planners
• Providing regular on‑site project support as required for major projects or events.
• Maintaining and improving internal coordination systems, checklists, and workflows
• Submitting data for Albert Carbon Footprint

THIS ROLE IS FOR YOU IF YOU HAVE

• Have significant experience in coordination, preferably in broadcast, live events, or studio environments.
• Are highly organised, proactive, and detail‑oriented, with the ability to juggle multiple projects simultaneously.
• Thrive in fast‑paced environments and remain calm under pressure.
• Are confident working with a wide range of stakeholders, from crew to clients to senior leadership.
• Are comfortable using project management tools, booking platforms, and budget tracking systems.
• Have a deep understanding of travel logistics, crew welfare, and scheduling.
• Discretion and professionalism dealing with sensitive crew data and travel documentation
• Enjoy supporting teams and helping to deliver high‑quality, high‑profile projects
• Problem‑solving mindset, navigating last‑minute changes or travel complications calmly and efficiently
• Proficiency in Microsoft Office and scheduling tools, such as Excel, Outlook, and crew management systems
• Team player attitude working seamlessly across departments and fostering a positive team culture and have a can‑do attitude
• Be prepared to be on call in the evenings and weekends when crew issues arise