Rebate Collections Coordinator

IVC Evidensia Group; Bristol; On-site; GBP 30,000 - GBP 45,000; Full time

Job summary

A leading veterinary services provider in the UK is seeking a Credit Control Specialist to enhance rebate cash collection from suppliers and wholesalers. The role requires a proactive self-starter with extensive credit control experience and excellent Excel skills. Responsibilities include reviewing account reconciliations, issuing credit notes monthly, and chasing outstanding payments. The company offers great benefits including work-life balance, annual leave, and employee wellbeing initiatives.

Benefits

Work-life balance

26 days annual leave

Pension

Discretionary Bonus

Discounted staff pet care

Dog Friendly office

Free Parking available at Head Office

Qualifications

• Demonstrated extensive credit control and query resolution experience.
• Excellent Excel and PowerPoint skills.
• Ability to communicate effectively and influence others.

Responsibilities

• Drive significant improvements in rebate cash collection.
• Review supplier rebate account reconciliations.
• Ensure rebate invoices or credit notes are issued monthly.
• Chase outstanding rebate payments.
• Collaborate with accounting teams for credit note issues.
• Coordinate query resolution activities.

Skills

Credit control and query resolution experience

Excellent Excel skills

Ability to communicate effectively

Self-starter

Knowledge of supplier rebates

Familiar with Oracle

Familiar with Power BI

Education

Credit management qualification

Accounting qualification

Banking qualification

Tools

Oracle

Power BI

Open Accounts

Job description

Overview

At IVC Evidensia, we are a leading veterinary services provider in Europe and North America with more than 2,500 clinics and hospitals across 19 countries and around 42,000 employees. We aim to have an extraordinary impact on animal lives, supporting in the region of 25,000 animals every day across our international network. IVC Evidensia exists to champion the long-term health and welfare of animals and deliver our purpose of Healthy Animals, Happy Owners.

We generate significant income from volume rebates and other discounts negotiated with suppliers and wholesalers of the products we use and sell in our clinics. We are focused on improving recovery of rebates to support short-term cash generation and to help build a sustainable rebate recovery ecosystem.

Responsibilities

• Drive significant and sustained improvements in rebate cash collection across both suppliers and wholesalers.
• Review supplier rebate account reconciliations across Sales & Purchase ledgers.
• Ensure rebate invoices or credit notes are issued on a monthly basis.
• Chase for outstanding rebate payments owed.
• Collaborate with Management Accounting teams to identify where monthly supplier credit notes have not been received and pursue with suppliers or IVC colleagues where necessary.
• Coordinate query resolution activities.
• Report on collection status.
• Assist in the preparation of other internal management reports.
• Undertake other rebate management tasks as necessary.

Experience / Qualifications

• Demonstrated extensive credit control and query resolution experience.
• Excellent Excel and PowerPoint skills.
• Ability to communicate effectively and influence others to achieve desired outcomes.
• Self-starter, able to work to deadlines with minimal supervision.
• Knowledge and experience of supplier rebates.
• Familiar with Oracle, Open Accounts and Power BI.
• Holds a credit management, accounting or banking qualification.
• Experience of working in a relevant industry sector.

What We Offer

• Work-life balance
• 26 days annual leave
• Cycle to Work scheme
• Initiatives focused on employee wellbeing
• Pension
• Discretionary Bonus
• Discounted staff pet care
• Dog Friendly office
• Free Parking available at Head Office

We are committed to Diversity, Equality, Inclusion and Belonging and are keen to hear from candidates from all minority and diverse groups. As a Disability Confident Employer, we are happy to discuss any reasonable adjustments needed during the recruitment process.

We may use artificial intelligence (AI) tools to support parts of the hiring process. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.