Business Administrator Apprentice

Colchester Institute Enterprises Limited; Colchester; On-site; GBP 18,000 - GBP 22,000; Full time

Job summary

A leading educational institution is seeking a Business Admin Apprentice in Colchester. This role involves providing administrative assistance, managing clients, and keeping production records up to date. The apprenticeship offers hands-on experience, with responsibilities that include assisting in office tasks and maintaining databases. Candidates should possess GCSEs in Maths and English. This is an excellent opportunity to gain skills and training in an office environment with a supportive team.

Benefits

Up to 25 days annual leave plus bank holidays

Access to Health Hero 24/7 GP service

Employee Assistance helpline

Long service awards

Team social events

Qualifications

• GCSE in Maths, English and IT required.
• Share any relevant qualifications or industry experience.
• Apprenticeship duties with hands-on experience.

Responsibilities

• Assist in daily office needs and manage administrative activities.
• General filing, creating delivery notes, assisting with transport planning.
• Keep computer databases up to date and input company data.

Skills

Analytical skills

Logical

Initiative

Microsoft packages knowledge

Education

GCSE in Maths (grade A*-C/9-4)

GCSE in English (grade A*-C/9-4)

GCSE in IT (grade A*-C/9-4)

Job description

Reporting to the Production Manager and working within the Operations team, the Business Admin Apprentice is responsible for providing administrative assistance in managing clients, quotes and keeping production records up to date.

• 3x salary life insurance (after successful probation).

Training course Business administrator (level 3)

Hours Monday to Friday 08:00 - 17:00 with a 1 hour unpaid lunch each day.

40 hours a week

Tuesday 1 September 2026

Duration

1 year 6 months

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands‑on experience.

What you'll do at work

Duties of the Business Administrator Apprentice include:

• Assisting in daily office needs and managing our company's general administrative activities.
• General filing and office duties.
• Assist the Production Manager.
• Gain an understanding of products and manufacturing drawings.
• Create and print delivery notes.
• Assist with transport planning.
• Assist with buying.
• Provide administrative support to the team.
• Keeping computer databases up to date.
• Collecting and inputting company data.

Where you'll work

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

• Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
• Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
• Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
• Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
• Demonstrates good communication skills, whether face‑to‑face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
• Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best‑practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem‑solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
• Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
• Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
• The apprentice will be working towards the Business Administrator Level 3 Apprenticeship Standard including a City & Guilds Level 3 Diploma for the Business Administrator.
• Monthly classes at Colchester Institute (Colchester Campus).

Requirements

GCSE in:

Maths and English (grade A*‑E/9‑2)

GCSE in:

• IT (grade A*‑C/9‑4)
• Maths and English (grade A*‑C/9‑4)

Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.

Skills

• Analytical skills
• Logical
• Initiative
• Microsoft packages knowledge

Other requirements

This is an office-based role, with long hours sitting at a computer.

About this employer

At Alloy Fabweld, we specialise in delivering complex architectural metalwork with precision, care and ingenuity. From concept to installation, every element is designed and manufactured in‑house at our solar‑powered facility, ensuring complete control, consistent quality and a commitment to sustainability. Trusted by leading contractors and architects across the UK, we make metal work harder, smarter and safer.

• Up to 25 days annual leave plus bank holidays (Pro rata).
• Access to Health Hero 24/7 GP service.
• Employee Assistance helpline.
• Long service/employee of the month awards.
• Team social events.

After this apprenticeship

• To become a permanent member of the team, and there will be opportunities to progress into other roles and for further training and development opportunities.

The contact for this apprenticeship is:

COLCHESTER INSTITUTE

The reference code for this apprenticeship isVAC2000009088.

Apply now

Closes on Friday 1 May 2026

After signing in, you’ll apply for this apprenticeship on the company's website.