Legal Secretary

Davies; Belfast; On-site; GBP 25,000 - GBP 30,000; Full time

Job summary

A leading legal firm in Northern Ireland is looking for a Legal Secretary to support their litigated file handlers in Belfast. The role involves handling audio typing, managing key dates, and facilitating communications for the team. The ideal candidate should be proficient in MS Office, have excellent time management and communication skills, and be able to work independently while maintaining confidentiality. The position offers a full-time schedule with a variety of employee benefits.

Benefits

Davies Incentive Plan

25 days holiday

Private Medical Insurance

Health Care Cash Plan

Death in Service

Pension Contribution

Cycle to Work Scheme

Gym Flex

Qualifications

• Experience in audio typing and office administration.
• Proficient in MS Word, MS Excel, and email management.
• Ability to handle time-sensitive tasks and maintain confidentiality.

Responsibilities

• Perform audio and copy typing tasks for various documents.
• Prepare court documents and briefs accurately.
• Manage appointments and maintain solicitor's diary.

Skills

Audio / copy typing

PC literate, MS Word, MS Excel

MS Outlook knowledge

Effective time management

Good communication skills

Tools

Case Management Software

MS Outlook

Job description

Legal Secretary

Department: Legal

Employment Type: Permanent - Full Time

Location: Belfast

Description

An opportunity has arisen for a Legal Secretary to join our busy and growing Northern Ireland team, based in our central Belfast offices. You will be working alongside our litigated file handlers ensuring that we deliver market leading results for our clients. Our team handles all areas of insurance litigation from credit hire through to motor, casualty, disease and property, acting on behalf of a broad spread of insurer and corporate clients. You will assist the file handlers in the day to day handling of cases, dealing with audio typing, liaising with third parties and managing key dates, working as a team at all times.

Key Responsibilities

• All forms of typing / audio typing – letters, memos, emails, documents,
• Preparation of Court documents and Briefs
• Making telephone calls and receiving telephone messages on behalf of the solicitor
• Sending and receiving e-mail messages on behalf of the solicitor,
• Making appointments, keeping records and contacts up to date,
• Filing, and photocopying duties, keeping records up to date,
• Adherence to ISO 9001 standards,
• Being a support to the firm and the wider team, as and when required.

Working Hours

35 hours per week

Monday – Friday 9am – 5pm with 1 unpaid hour for lunch.

Primary location for this role is Belfast

Skills, Knowledge & Expertise

• Audio / copy typing,
• PC literate, MS Word, MS Excel, Case Management
• MS Outlook – working knowledge of how to create and maintain contacts, working knowledge of diary maintenance, including joint diaries with other solicitors. Extensive knowledge of email especially working with attachments
• Photocopying, binding, scanning, filing,
• Effective time management – prioritise work for solicitor,
• Diary management,
• Good communication skills and telephone manner,
• Well presented, polite and professional,
• Maintain confidentiality and work without supervision.

Job Benefits

• Davies Incentive Plan
• 25 days holiday per year which increases with level of service (opportunity to buy & sell 3 days)
• Family Cover Private Medical Insurance (Bupa) - will automatically be at single cover level but can opt into family option within first month of joining.
• Simply Health Care Cash Plan
• WeCare – 24/7 online GP, mental health support and virtual wellbeing covering a whole host of topics to do with health, mental health, wellbeing & healthy living and financial & legal wellbeing
• Death in Service
• Critical Illness Cover
• PHI/Income Protection (Private health insurance)
• Pension Contribution based 5% Employee / 3% Employer
• Cycle to Work Scheme*
• Tech Scheme*
• Season Ticket Loan*
• Gym Flex*
• Access to Online Discount Sites
• Discounted Gourmet Society Membership
• Discounted Tickets for Merlin Attractions nationwide
• Discounts at local retail outlets