Scholarships Coordinator

University of Kent; Canterbury; Hybrid; GBP 25,000 - GBP 32,000; Full time

Job summary

A prominent UK university is seeking a Scholarships Coordinator to manage and coordinate scholarships and research council competitions. The successful candidate will provide administrative support, handle applicant queries, and ensure efficient financial processes. This role offers hybrid working options, 43 days of leave, and a strong pension scheme, fostering a supportive environment for development and well-being.

Benefits

Hybrid working options

43 days' leave per year

Excellent pension scheme

Corporate healthcare plan

Qualifications

• Experience in a busy administrative role, particularly in scholarships, finance, or student admissions.
• Ability to operate databases and web authoring.
• Experience of working to tight deadlines.

Responsibilities

• Administer scholarships, discounts, and competitions.
• Assist applicants and coordinate scholarship interviews.
• Manage financial processes to ensure correct payments.

Skills

Administrative support

Teamwork

Communication skills

Computer literacy

Education

GCSE English & Math (Grade C/4 or above) or equivalent

A Level or equivalent

Tools

Microsoft Office

Databases

Job description

The Scholarships Coordinator works with and assists the Student Funding Manager in the administration and coordination of Scholarships and UK Research Council competitions. Liaising with the wider Finance team, Schools, Admissions and the Graduate Research College, they ensure the efficient operations of scholarships and UK Research Council advertising including applications, administration and stipend payments.

They are responsible for the administration of applicant and current student scholarship queries, eligibility checking, panel setting, shortlisting, interviews, finalising the awards and sending formal paperwork to recipients, updating internal and external databases, payment of expenses and stipend payments.

As a Scholarships Coordinator you can expect to be involved in :

• Providing administrative support (including website updates) and act as the first point of contact, providing advice and information to enquirers, in response to queries from future students, current students, university staff, and external enquirers concerning all aspects of scholarships including UK Research Council applications and relevant terms and conditions.
• Administering scholarships, discounts and competitions, receive and collate applications, correspond with and provide assistance to applicants, academic schools and departments, and coordinate scholarship interviews.
• Undertaking a range of tasks to effectively monitor and progress each applicant through the scholarship or discount stages linked to their application, ensuring the applicant is informed of changes and interview information.
• Administering a range of financial processes within the Scholarships Office to ensure that students in receipt of scholarships and UK Research Council funding are paid correctly and that all financial transactions are recorded and reconciled.

What will you bring to the role ?

• Educated in GCSE English & Math’s (Grade C/4 or above) or equivalent
• Educated to A Level or equivalent
• Experience of working in a similar, busy administrative role, particularly in a scholarships, finance, or student admissions environment
• Computer literate; experience of working with Microsoft Office, familiarity with and ability to operate databases, knowledge of web authoring
• Experience of working as a member of a team and to tight deadlines

What we can offer in return:

As a member of our team, you can expect a friendly, open and collaborative working environment and support in your development and wellbeing. You'll enjoy a range of great staff benefits including:

• Hybrid working options allowing a flexible blend of office and home working (to be agreed in line with business needs)
• 43 days' leave per year (personal leave, bank holidays and additional days allocated for the Christmas period, pro rata for part-time staff)
• Excellent pension scheme with generous employer contributions
• Corporate employee-funded healthcare plan, in partnership with Benenden Health

For more information about what you can look forward to if you join us, visit our dedicated webpage: Working at Kent

We are ambitious for our people, our communities and the region we serve – join us in making the world a better place. Visit our website for more on who we are: http://www.kent.ac.uk/about/

Please see the links below to view the full job description and to apply for this post. For further information regarding the application process, please contact [e-mail] quoting reference number CSF-1137-26

*Occasionally we may need to close a vacancy before the published deadline due to a high number of applications being received, therefore we strongly advise you to submit your application as soon as possible. (All vacancies will be open for at least one week.)

PLEASE NOTE: We prioritise applications from current University of Kent redeployees. We will let you know if this post is to be filled by a redeployee as, in this instance, your application will unfortunately not be taken forward.

We know applicants may use AI tools to help prepare job applications. For guidance on how to use AI responsibly and effectively, see: Using AI in your job application

Applications must be made via the University’s online application system; CVs or details sent directly to the department or via email cannot be considered.

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