Executive Assistant - Marketing

Marketing Manchester Ltd; Manchester; On-site; GBP 26,000 - GBP 34,000; Full time

Job summary

A leading promotional agency in Manchester is looking for an Executive Assistant to provide high-level support to the Managing Director and leadership team. This role involves managing diaries, preparing meeting papers, and maintaining effective communication with stakeholders. Ideal candidates are highly organised, detail-oriented, and proficient in Microsoft Office. You'll assist in ensuring the smooth operation of the office and necessary administrative tasks while managing sensitive information with discretion. This is an excellent opportunity to join a dynamic team committed to promoting Greater Manchester.

Qualifications

• Strong interpersonal and communication skills are essential.
• Highly organised with strong time management abilities.
• Confident in communicating with stakeholders at all levels.

Responsibilities

• Provide administrative support for the Managing Director's office.
• Prepare meeting papers and ensure effective diary management.
• Maintain strong working relationships with internal and external contacts.
• Process expenses and travel arrangements accurately.

Skills

Proficient in Microsoft Office applications

Excellent organisational skills

Strong decision-making abilities

Experience supporting a Senior Director

Job description

Overview

Marketing Manchester, part of The Growth Company (GC) have an exciting new opportunity for an Executive Assistant, a pivotal role providing high-level executive support to the Managing Director and wider leadership team, ensuring the smooth running of the function and helping Marketing Manchester meet the expectations of its partners and stakeholders.

Marketing Manchester promotes Greater Manchester nationally and internationally as a place to visit, invest, meet and study. Our work is an essential component to successfully raise the profile of the city-region as the gateway to the North and improve global perceptions and city ranking. Marketing Manchester also delivers the promotion for GreaterManchester’s priority sectors including: Creative Industries, Low Carbon, Advanced Manufacturing and Digital as well as supporting MIDAS, Greater Manchester’s inward investment agency, in positioning GM as a place to Invest.

Responsibilities

• Providing administrative support to ensure the smooth and efficient running of the Managing Director’s office.
• Providing executive support, including preparing papers and delivering a minute-taking service for meetings as required (SMT, IMAB Board and stakeholder meetings).
• Ensuring the Managing Director is appropriately updated, briefed and prepared at all times.
• Acting as the first point of contact for the Managing Director’s day-to-day activities including email and diary management, liaising with and referring matters to other business units and group functions in a professional and efficient manner.
• Managing diaries, booking meetings and rooms, ensuring accuracy and the effective use of the Managing Director’s time, and coordinating associated meeting papers.
• Handling sensitive and confidential information and documentation with discretion, ensuring the secure management of both physical paperwork and electronic files.
• Building and maintaining strong working relationships with the Managing Director, colleagues and external contacts.
• Processing expenses, travel arrangements and purchase orders, ensuring all administration is completed accurately and in a timely manner.

About you

• Flexible and resourceful, with strong interpersonal and communication skills.
• Highly organised with the ability to prioritise tasks and deliver to deadlines.
• Strong written communication skills with a high level of accuracy and attention to detail.
• Confident communicating effectively with colleagues and stakeholders at all levels.

Skills Required

• Proficient in Microsoft Office applications.
• Excellent organisational, time management and administrative skills.
• Strong decision-making and problem-solving abilities.
• Experience supporting a Senior Director, Managing Director, CEO or equivalent.
• Ability to quickly learn and use IT, HR and other business systems effectively.

To understand more about Marketing Manchester, please visit marketingmanchester.com - Manchester's promotional agency.