Global Pro Artistry Coordinator

Dubizzle Limited; Greater London; On-site; GBP 30,000 - GBP 40,000; Part time

Job summary

A leading beauty company in London is seeking a talented Global Pro Artistry Coordinator for a 9-month fixed-term contract. The successful candidate will manage the projects of 8 pro-artists and support various brand activities. Ideal candidates will have at least 2 years of experience in project management or team coordination, strong communication skills, and proficiency in Google Suite and Sharepoint. This role requires an ability to work collaboratively and independently in a fast-paced environment.

Qualifications

• 2 years of experience managing projects or coordinating teams.
• Strong understanding of processes and organization.
• Ability to thrive in a fast-paced, high-pressure environment.

Responsibilities

• Manage projects for Global Pro-Artists and maintain calendars.
• Order and manage internal kit stock, forecasting requirements.
• Support PM/Producer on pre-production for Pro-Artist activities.

Skills

Project management

Strong communication skills

Problem solving

People skills

Proficiency in Google Suite

Tools

Sharepoint

Job description

About Charlotte Tilbury Beauty

Founded by British makeup artist and beauty entrepreneur Charlotte Tilbury MBE in 2013, Charlotte Tilbury Beauty has revolutionised the face of the global beauty industry by de-coding makeup applications for everyone, everywhere, with an easy-to-use, easy-to-choose, easy-to-gift range. Today, Charlotte Tilbury Beauty continues to break records across countries, channels, and categories and to scale at pace. Over the last 10 years, Charlotte Tilbury Beauty has experienced exceptional growth and is one of the most talked about brands in the beauty industry and beyond. It has become a global sensation across 50 markets (and growing), with over 2,300 employees globally who are part of the Dream Team making the magic happen. Today, Charlotte Tilbury Beauty is a truly global business, delivering market-leading growth, innovative retail and product launches fuelled by industry-leading tech — all with an internal culture of embracing challenges, disruptive thinking, winning together, and sharing the magic. The energy behind the brand is infectious, and as we grow, we are always looking for extraordinary talent who want to be part of this our success and help drive our limitless ambitions.

About the role

Exceptional makeup artists and industry experts, with a flair for Charlotte Tilbury’s aesthetic, the Pro Artistry Team are incredible brand ambassadors, fuelling Commercial Success, Brand Advocacy & Brand Awareness, and sharing Charlotte’s signature Artistry with the world.

We believe in disruption, innovation and the application of art and science to create the best concepts, big ideas and content creation. We create and bring to life beautiful ideas that move the world - and our global pro-artists help us bring our amazing creativity and innovation to life! We are looking for a talented Coordinator, Global Pro-Artists to support our growing global pro-artists team! With an entrepreneurial spirit, solutions-oriented and collaborative approach, you have a deep understanding of the beauty industry and experience assisting multiple people in an organisation. This role will see you managing our 8 pro-artist’s projects supporting the business.

Please note this role is a 9 month fixed term contract (Maternity Cover).

As Global Pro Artistry Coordinator you will you

• Participate and understand cross-functional activities across brand campaigns, 360 marketing launches, PR, events, tutorials, social content, digital + social content, and ecomm shoots to maintain a calendar for where pro-artists need to participate
• Responsible for ordering and managing internal kit stock for the team, proactively forecasting replenishment requirements, aligning inventory with product launch schedules, and ensuring timely allocation to support team needs.
• Gather briefs from internal teams for pro-artists and relay to them
• Oversee the Coordination for Global Pro-Artists, who will be managing the master calendar of pro-artists’ schedules ensuring they are scheduled and understand the briefs and expectations
• Support the PM/Producer on pre-production for Pro-Artist activities, including: Sharing shoot schedules + call sheets with pro-artists All NPD, brushes and equipment etc is ordered in a timely manner
• Supporting in developing efficient processes
• Ability to work independently and collaboratively across teams
• Maintain a forward-thinking mindset to support team consistency, balance, and smooth day-to-day execution.

Who you will work with

• You will report into Global Pro Artist Manager

About you

• 2 years of experience managing projects, coordinating teams, and/or other assistant-related duties
• Strong communication skills
• A strong understanding of processes, organisation and the latest tech tools to help drive efficiency
• A cool, calm and collected approach to problem solving
• Ability to thrive in a fast-paced, high-pressure environment
• Utilises strong people skills and emotional intelligence to support team members, manage relationships, and contribute to effective team leadership.
• Strong self-awareness
• Proficiency in Google Suite (email, docs, drive, slides)
• Experience using Sharepoint