Executive Assistant

MVF Global Ltd; Greater London; Hybrid; GBP 35,000 - GBP 45,000; Full time

Job summary

A leading growth marketing firm in Greater London is seeking a proactive Executive Assistant to support its CEO, CFO, and CPO. This role involves managing complex calendars, coordinating travel, and ensuring successful execution of key meetings. The ideal candidate will demonstrate exceptional discretion, multitasking abilities, and polished execution skills. The position offers a competitive benefits package including hybrid working, generous holiday allowance, and extensive well-being support. This is a unique opportunity to significantly impact the organization.

Benefits

Summer Fridays

25 days paid holiday plus bank holidays

Life Assurance and Income Protection

Six months paid maternity leave

Defined Contribution Pension

Free breakfast when in the office

Qualifications

• Ability to maintain confidentiality and exercise discretion.
• Prior experience in an executive role is preferred.
• Skills in managing complex calendars and travel arrangements.

Responsibilities

• Manage calendars and meetings with the Board of Directors.
• Coordinate business travel and manage expenses.
• Support major meetings including logistics and guest management.
• Assist in preparing presentation materials.

Skills

Confidentiality

Excellent judgement

Speed in execution

Proactive multitasking

Google Slides proficiency

Experience with Slack

Passion for learning

Tools

Google Slides

PowerPoint

Job description

The Role

As Executive Assistant to MVF’s CEO, CFO and CPO, you’ll manage complex calendars, coordinate travel, and ensure the success of key meetings and events. You’ll oversee some company events, support onboarding programmes, and assist with presentations and operational tasks.

This role demands exceptional discretion, proactive multitasking, and polished execution, offering a unique opportunity to make a significant impact at MVF.

What we're offering you

• Summer Fridays
• Competitive holiday benefits - 25 days a year paid holiday, plus 8 bank holidays (increases 1 day a year up to 30 days)
• Hybrid working - 3 days a week in the office
• Closed for Christmas holidays - Extra days not taken from your annual holiday allowance.
• Work from anywhere for 2 weeks a year
• Life Assurance and Income Protection to protect your loved ones
• Benefits allowance for health, dental, and vision coverage
• Six months paid maternity leave, and one month paid paternity leave (subject to qualifying conditions) inclusive of same-sex and adoptive parents
• Defined Contribution Pension and Salary Sacrifice Scheme
• Be Well: Our award‑winning wellbeing and mental health programme to support all MVFers and their families
• Family Forward support for our MVF parents and their mini-mes
• 2 charity days a year
• Free breakfast when in the office

Responsibilities

• Manage calendar and meetings with the Board of Directors.
• Manage business travel and expenses.
• Ensure success of major meetings (e.g. investors, M&A) including welcoming guests, managing rooms and AV and catering.
• Ad hoc other support, such as supporting with professional engagements or arranging high‑profile interview processes.
• Maintain a complete calendar of all MVF department meetings (such as Town Halls) to support Executive team attendance.
• Support on draft papers and Google Slides/PowerPoint presentations including Board and Investor audiences.
• Ownership of smooth running of Board meetings, Internal Barometer monthly meetings, Senior Leadership events.
• Lead or support events to ensure it is inline with the CEO’s agenda, including venue selection, project management, logistics, and third‑party management. Works with the Office Manager to ensure details are covered and the event runs smoothly.
• Provide programme support for onboarding.
• Own onboarding for Exec starters.
• Occasionally cover for Front Of House in an emergency.
• Ownership for logistics and smooth running of our monthly Town Halls
• Provide ad hoc support for other members of the Executive Board as requested and if there is capacity.

Skills & Attributes

• Confidentiality, discretion, and gravitas as required for a CEO/Exec E.A role
• Excellent judgement
• Speed in execution
• Trustworthy and discreet with regard to confidential/sensitive information.
• Proactive, able to multitask and manage multiple workstreams at the same time.
• Highly proficient in GoogleSlides and Powerpoint to support with presentations.
• Previous experience using Slack would be an advantage.
• Passion for learning new things and experience with A.I. to make improvements to workflows and processes.

About MVF

MVF powers growth for our clients by connecting them to potential customers.

The digital marketing landscape is complex and constantly evolving. Businesses need experts who are tracking that evolution and finding new ways to innovate and win.

This is where MVF comes in. We match readers, buyers & business leaders with the brands & companies that make the products and services they need. We do this by building relationships with potential customers at each stage of the marketing funnel by offering insights, information, and tools to help them learn more about the things they’re interested in. We build profiles on our audiences, guide them through purchase decisions, and ultimately connect them to the right products/services when they are ready to buy. Our clients trust us as experts in lead generation, which frees up their time to do what they do best.

Diversity, Equity and Inclusion

Diversity, Equity and Inclusion are the foundation for MVF to build, promote and sustain a culture of trust, safety, growth and belonging where everyone can thrive. Our DEI guiding principles underpin how we build our teams, develop our talent, provide a fair working environment and create an ambitious company that reflects the diversity of our employees, customers, clients and partners, globally.

As an equal opportunities employer, we encourage all MVFers to respect, value and celebrate our differences, and commit to actions that ensure that we can belong and be authentic at MVF, without limitations or barriers.

We’re committed to providing support and/or adjustments to those who may need them during employment. If you consider yourself someone who may need support or adjustments, please speak with your Line Manager, Department DEI Ambassador or People Partner.

We are diverse by nature, but inclusive by choice.