Sales & Export Control Administrator

Forged Solutions Group; Blaenavon; On-site; GBP 40,000 - GBP 55,000; Full time

Job summary

A manufacturing company located in Wales seeks a Trade Compliance Manager to manage trade order processes and ensure adherence to UK, EU, and US regulations. The role includes overseeing export licenses, conducting staff training, and maintaining compliance records. The ideal candidate will possess knowledge of compliance systems and attention to detail, with the ability to work under pressure. Experience in the industry is preferred but not mandatory. A positive and adaptable mindset is essential for success in this position.

Qualifications

• Able to spot minor wording issues in technical documents.
• Industry experience is desirable but not essential.
• Team player who can work independently.

Responsibilities

• Manage sales order entry and ensure compliance with trade laws.
• Oversee the export licence application process and related procedures.
• Conduct training for staff on compliance obligations.

Skills

Knowledge of SPIRE and the new LITE licensing system

IT literacy

Attention to detail

Good communication skills

Ability to work under pressure

Job description

Purpose of the role

To manage sales order entry and ensure company adherence with international trade compliance laws and regulations, including UK, EU and US (EAR/ITAR).

Key Tasks and Accountabilities

• Managing the trade compliance and export licences for transportation of goods and supplies.
• Ensuring process and standards are upheld
• Reviews and recommends improvements to procedures to ensure export licences are in place efficiently to improve on-time delivery.
• Responsibility for identifying where End User Undertakings are required for goods or supplies and assisting suppliers and customers to ensure that they are supported with these, when required.
• Management of the product classification process
• Manage the end-to-end export licence application process.
• The development and management of a comprehensive export/import framework to ensure compliance with UK, US and EU regulations.
• Oversee the operational processes for assuring trade compliance review and approval relating to export licensing, technical data, foreign travel, foreign visits, re-exports, retransfers, and export and import shipments under UK, EU and US laws.
• Develop continued hands-on knowledge of UK export requirements.
• Responsible for matters relating to the export jurisdiction/classification and customs import classification and obtaining export/import permits/authorisations in accordance with the UK Regulations.
• Develop and conduct training with new and existing staff, on internal controls to comply with export/import obligations.
• Implement action for resolution of export / import compliance problems, questions, or complaints.
• Working with Border Control / Customs to resolve any shipment stoppages etc.
• Assist with HMRC and Export Control Joint Unit (ECJU) audits of the FSG Blaenavon facility.
• Ensure configuration and control of the licenced export registry and Export Parts Matrix is maintained.
• Maintain trade compliance records in accordance with regulatory requirements.
• Establish and maintain relations with appropriate government regulatory agencies.
• Work together closely with the supply chain team to ensure that the appropriate export requirements are managed and in place to maintain regulatory compliance.
• Communicating and corresponding, as the main point of contact, with the ECJU and completing annual returns.
• Provide advice to Management regarding changes and updates to Export Control Regulations and detail the business impacts.
• Input all customer orders into EFACS and the Salesforce CRM.
• Maintain Salesforce Order Acceptance folder on the Company Server with data that cannot be logged on Salesforce due to export control restrictions.
• Provide customer acknowledgments for all customer POs once contract review is completed.
• Maintain and update system pricing in line with the latest contractual position.
• Ensure all POs received have the correct prices and terms per contractual position.

Key Performance Indicators

• Maintaining standards and records required by HMRC and ECJU
• Achieving smooth flow of FSG shipments by ensuring all necessary licences and permits are in place.
• Monitor Salesforce short and long form turnaround times in line with our BP policy and set KPIs.

The Applicant

Essential

• Knowledge of SPIRE and the new LITE licensing system
• An eye for detail, be able to spot minor wording issues in technical documents
• IT literacy

Desirable

• Industry experience desirable but not essential.
• Trade Compliance certificates from either ECJ U or IOE&IT
• Personal Qualities
• Team player, but able to work on their own initiative.
• Able to work under pressure and deliver results to a defined deadline.
• Positive outlook and determined, can-do attitude.
• Flexible and adaptable.
• Organised, methodical and logical approach.
• Attention to detail.
• Continuous Improvement mind set.
• Good communication skills at all levels.
• Displays the FSG values of Integrity, Quality, Collaboration and Commitment.