Facilities Administrator

International Centre For Life (Property) Ltd; Newcastle upon Tyne; On-site; GBP 60,000 - GBP 80,000; Part time

Job summary

A prominent science hub in Newcastle is seeking a part-time Facilities Administrator to support the Facilities team. Responsibilities include managing contractor Health and Safety information and keeping helpdesk systems updated. The ideal candidate should have strong organisational skills, good IT skills, and effective communication abilities. No specific experience in facilities work is essential but can be an advantage. A friendly workplace offering various benefits is promised.

Benefits

Access to wellbeing initiatives

Employee Assistance Programme

Health cash plan with a 24/7 GP service

Discounted car parking

Qualifications

• Experience in administration or facilities work is desirable but not essential.

Responsibilities

• Provide essential administrative support including managing contractor Health and Safety information.
• Keep the reactive helpdesk systems up to date.
• Ensure documents are organised and available on the Property Management SharePoint site.
• Reception duties including welcoming visitors and supporting tenants.

Skills

Strong organisational skills

IT skills in Office 365

Good communication

Self-motivated

Teamwork

Job description

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Overview

Facilities Administrator

Hours: Part time (18 hours per week Thursday and Friday) permanent

The International Centre for Life is a thriving science hub in the heart of Newcastle. Its purpose is to inspire everyone to explore and enjoy science and to provide a world class science hub where life enhancing engagement, research and clinical treatment can thrive. Life is home to NHS clinics as well as scientists and researchers from Newcastle University. Life Science Centre is at the heart of this ‘circle of science’ and aspires to be most accessible and inclusive visitor attraction in the UK. It has an international reputation for its work in sensory engagement.

We are looking for a well organised and confident administrator to support our Facilities team. You will provide essential administrative support including helping to manage contractor Health and Safety information, keeping the reactive helpdesk systems up to date, and ensuring documents are organised and available to the team on the Property Management SharePoint site.

You will be based at Biomedicine West reception, and your role includes some reception duties such as welcoming and assisting visitors and supporting tenants in the building.

Responsibilities

• Provide essential administrative support including helping to manage contractor Health and Safety information
• Keep the reactive helpdesk systems up to date
• Ensure documents are organised and available to the team on the Property Management SharePoint site
• Based at Biomedicine West reception with reception duties such as welcoming and assisting visitors and supporting tenants in the building

Requirements

• Strong organisational and IT skills in Office 365 or similar
• Good communicator, self-motivated, and comfortable working independently or as part of a team
• Experience in administration or facilities work is desirable but not essential

Benefits

Life is a welcoming and friendly place to work. We offer a range of benefits to support your wellbeing, including access to wellbeing initiatives, an Employee Assistance Programme, a health cash plan with a 24/7 GP service line, and discounted car parking in the centre of Newcastle.

Conditions

The successful applicant will be subject to a DBS check. Details of our DBS policy are available on request. For further information regarding this post, please refer to the job description and person specification on our website.

How to apply

To apply for this vacancy, please complete the online application form which can be accessed from our website at https://www.life.org.uk/join-the-team/ by 8 February 2026.

Interviews will be held on the 17 February.

The International Centre for Life is an equal opportunities employer. Life has achieved Maintaining Excellence accreditation under the North East Better Health at Work Scheme.