Administrative Coordinator

Mons Cheese; Greater London; On-site; GBP 28,000 - GBP 33,000; Part time

Job summary

A growing artisan cheese company in Greater London is seeking a reliable Administrative Coordinator to provide day-to-day administrative support across the office and facility. The ideal candidate will have strong organisational skills, be proactive and detail-oriented. Responsibilities include managing accounts communications, supporting financial processing, and maintaining accurate records. Offering a flexible part-time schedule, this role is perfect for someone looking to contribute to a vibrant team in the food industry.

Benefits

Flexible part-time schedule

Opportunity to contribute to a growing business

Friendly working environment

Qualifications

• Strong organisational skills with excellent attention to detail.
• Proficient in Outlook and Excel; quick learner of new tools.
• Clear, professional communication both written and verbal.

Responsibilities

• Manage the Accounts email for timely responses.
• Support processing of invoices and payments.
• Navigate financial information with Xero.
• Enter and manage data in Unleashed.
• Provide general administrative support to the team.

Skills

Organisational skills

Attention to detail

Proficient in Outlook

Proficient in Excel

Clear communication skills

Tools

Xero

Unleashed

Job description

About Mons

We are a small, growing London-based cheese company with strong values: a deep respect for our producers, a commitment to sourcing high quality products, and excellent customer relationships. As our operations expand, we’re looking for a reliable and organised Administrative Coordinator to support our team and help keep the business running smoothly.

Role Overview

This part-time Administrative Coordinator will provide day-to-day administrative support across our office and facility. This role is ideal for someone who is proactive, detail-oriented, and comfortable working in a small, hands‑on environment. You’ll work closely with our accountant, sales and packing teams, and management to ensure administrative processes stay on track.

Your Key Responsibilities

• Manage the Accounts email, ensuring timely and professional responses and appropriate follow‑up.
• Support the bookkeeper & accountant with processing invoices, payments, receipts, and other routine financial tasks.
• Navigate and update financial information using Xero (experience with this platform is a bonus but not required).
• Enter and manage basic data in our inventory management system (Unleashed).
• Assist with maintaining accurate records, filing, and updating internal systems.
• Provide general administrative support to the team, including data entry & analysis, document preparation, report generation and scheduling with accuracy and clarity.
• Perform ad‑hoc tasks around our facility, such as coordinating deliveries, organising office supplies, or assisting with simple operational needs as required and that fit within the available hours.
• Assist the Buying & Imports team on an as‑needed basis, as workload and weekly hours allow.

Who We’re Looking For

• Strong organisational skills with excellent attention to detail
• Proficient in Outlook and Excel, with the ability to quickly learn new digital tools
• Clear, professional written and verbal communication skills
• Ability to manage and prioritise multiple tasks across competing projects
• Self‑motivated and reliable, with prior administrative experience preferred (finance or operations experience a plus)

Prior experience in the food or cheese industry is not required.

Benefits

• Flexible part‑time schedule across the week.
• Opportunity to contribute to a growing artisan food business.
• Friendly and fast‑paced working environment.

Starting Salary: £28,000+ pro rata (depending on experience)

We are looking for the right candidate to join our team in early 2026 so will be reviewing applications on a rolling basis.

If you have questions about the role, feel free to call us on 020 7064 6912.