Archives & Records Technician Student

City of Kingston; Kingston upon Thames; On-site; GBP 40,000 - GBP 60,000; Full time

Job summary

A municipal government in Kingston is seeking a Summer Student to assist with the analysis and management of archived records. The ideal candidate will be returning to full-time studies in Fall 2026 and should have strong customer service and communication skills. Responsibilities include data entry, retrieving records, and ensuring compliance with regulations. This role offers a chance to contribute to public service while gaining valuable work experience and developing professional skills.

Qualifications

• Must be enrolled in and returning to full-time secondary or post-secondary studies in Fall 2026.
• Experience with databases, data entry, and filing is preferred.
• Judgment and discretion when dealing with confidential information required.

Responsibilities

• Responsible for the analysis and inventory of archived records.
• Perform data entry into records database.
• Search and retrieve records upon request.
• Assist in the destruction of records per retention by-law.

Skills

Strong customer service skills

Excellent verbal and written communication skills

Ability to work effectively independently and in a team

Working knowledge of MS Word

Working knowledge of Excel

Education

Enrollment in records and information management or related field

Job description

The Details

Job Title:

Job Number:

J0126-0074

Job Code:

NOARTC

Job Category:

SUMMER STUDENT

Location:

CITYHALLKG - City Hall

Bargaining Unit:

Student

Job Type:

Summer Student

Employment Type:

Replacement

Number of Positions:

1

Hours of Work:

35 hrs/wk

$17.20/Hour

Date Posted:

January 19, 2026

Closing Date:

February 27, 2026

Opening Statement

The City of Kingston is grateful to experience the traditional territories of Anishinabek (Ah-nish-nah-beg), Haudenosaunee (Ho-den-o-show-nee) and Huron-Wendat (huron-wen·dat). Kingston is a smart, livable city in the heart of eastern Ontario. Its stable and diversified economy includes global corporations, innovative start-ups and all levels of government.

At the City of Kingston, we believe that diversity and inclusion are essential elements of a thriving workplace. We value the unique perspectives and experiences that each individual brings to our team. As we continue to grow, we are dedicated to creating an environment where all employees feel welcomed, respected, and empowered to contribute their best work. The City of Kingston views diversity as its strength and we encourage applications from individuals of all backgrounds, including those from underrepresented communities.

As staff, you play a pivotal role in enhancing people's lives by delivering exceptional, customer-centered services of the highest quality. Within our highly ethical environment, you'll embrace accountability by consistently going above and beyond, actively listening to our customers, creatively addressing their needs, and maintaining unwavering respect for all individuals you serve. As a result, you'll become an integral part of our qualified and dynamic team, recognized for its compassion, excellence, integrity, inclusivity, and adaptability.

Position Summary

• Responsible for the analysis and inventory of archived and inactive records held at the City Records Centre
• Responsible for data entry into records database
• Search and retrieve records upon request
• Assist with the destruction of records in accordance with the City’s Records Retention By-law
• Hours of operation are 8:30am – 4:30pm, Monday to Friday

Qualifications, Competencies

• MUST BE ENROLLED IN AND RETURNING TO FULL-TIME SECONDARY OR POST SECONDARY STUDIES IN FALL OF 2026 – Verification will be required
• Enrollment in records and information management, archival science, history, public administration, computer technology and/or library science is considered an asset
• Experience with databases, data entry, and filing
• Must demonstrate corporate values of Belonging, Collaboration, Accountability, and Innovation

Skills, Abilities, Work Demands

• Ability to perform the essential duties of the job such as lifting, pushing and pulling
• Strong customer service skills
• Ability to work effectively both independently and as part of a team
• Excellent verbal and written communication skills
• Working knowledge of MS Word, Excel
• Ability to organize and prioritize tasks
• Judgement and discretion when dealing with confidential information
• Ability to follow instructions and perform assigned duties with limited direct supervision
• Excellent interpersonal skills
• Must be able to obtain and maintain a satisfactory criminal record check at candidate’s own expense

Closing Statement

Please inform us of any accommodations we need to make to ensure a barrier-free recruitment experience.

Accommodations are available in accordance with the Ontario Human Rights Code (OHRC)and Accessibility for Ontarians with Disabilities Act (AODA) at any stage in the recruitment process.

We’re happy to provide more information if you email us at [e-mail].

Please apply to Career Opportunities at: www.cityofkingston.ca/Careers

Your resumé must demonstrate how you meet position requirements. Please upload to your profile any educational Degrees, Diplomas and/or Certificates that are relevant and required for the position.

We thank all who apply, however, only those selected for further consideration will be contacted. Information collected will be handled in accordance with the Municipal Freedom of Information and Protection of Privacy Act.

The City of Kingston may utilize artificial intelligence (AI) assisted tools throughout the recruitment process. All final hiring decisions are made by qualified municipal staff.

Please ensure to check any spam or junk folders for any emails coming from a City of Kingston account.