Project Coordinator - Commercial and Technical Services

The Boots Company PLC; Nottingham; On-site; GBP 25,000 - GBP 35,000; Full time

Job summary

A leading pharmacy retailer in Nottingham is seeking a Project Support Officer to assist with the Modernising Property Programme. You will ensure projects are delivered efficiently by managing schedules, tracking progress, and communicating with stakeholders. Ideal candidates should possess strong organizational skills and a desire to learn project management. Benefits include competitive employee discounts, a retirement savings plan, and flexible working options.

Benefits

Boots Retirement Savings Plan

Discretionary annual bonus

Generous employee discounts

Enhanced maternity/paternity/adoption leave pay

Flexible benefits scheme

Access to free counselling support

Qualifications

• Desire to learn and finesse program & project management skills.
• Experience with Microsoft applications is a plus.

Responsibilities

• Maintain program tracking and relevant documents.
• Minute meetings and record action completions.
• Create and manage reporting schedules.
• Compile data for presentations and reports.
• Support stakeholder communication for updates.
• Manage scheduling of governance meetings.
• Coordinate meetings and workshops cross-functionally.
• Ensure structured digital filing for documents.
• Assist the team with ad hoc tasks as needed.

Skills

Strong administrative skills

Excellent verbal and written communication skills

Organizational skills

Time management capabilities

Numerical and analytical skills

Proactive with detail-oriented mindset

Collaboration skills with stakeholders

Tools

Microsoft SharePoint

Microsoft Teams

Microsoft Excel

Microsoft PowerPoint

Power BI

Job description

Location: Nottingham

Contract: 12 month secondment / contract

Recruitment Partner: Frankie McCallister-Lyas

Overview

Reporting to the Senior Programme Manager, you will provide support to all workstreams and projects within the Modernising Property Programme, ensuring they follow defined process and comply with the company policies.

Proactively working with a variety of stakeholders across all functions to ensure our projects are delivered on time, governed appropriately, and inspire others with your passion for being on the pulse with accurate management of information and attention to detail.

You will play a key role in supporting the success of multiple projects, delivering big changes that support our Property Strategy ambition. You will have the opportunity to learn and refine project management skills, working closely with the Programme Manager and Director, whilst also being flexible to be actively involved and support the programme team including the Property PMO with ad hoc tasks.

Key Responsibilities

• Maintain up-to-date tracking of the programme and relevant documents including RAID logs, ensuring key updates are captured and escalated to the Programme Manager where needed.
• Minute meetings and produce meeting outputs/actions, proactively chasing and recording completion of actions across all workstreams to ensure progress is made at pace. Helping avoid delays, remove blockers and keep projects on track.
• Create and manage reporting schedules, collate status updates from workstream leads and help produce clear and concise summary dashboards and reports.
• Compile and format data, to assist with the preparation of presentations and reports, ensuring all reports are completed on time and of quality.
• Support stakeholder communication by drafting content and coordinating input for programme status updates, leadership packs and bespoke stakeholder updates.
• Manage the scheduling of key governance meetings, making sure content is prepared in time and signed off.
• Schedule and co-ordinate key meetings and workshops cross functionally, including booking rooms, making sure the correct attendees are invited, and agendas are in place.
• Ensure robust version control and structured digital filing for all key programme documents, reports and presentations.
• Proactively assist the team with ad hoc tasks as they arise and support ad hoc activities that support the programme team achieve its objectives and overall vision.

What you’ll need to have

• Strong administrative, organisational and time management capabilities
• Excellent verbal and written communication skills
• Keen to get involved and bring new ideas to the programme.
• Desire to learn and finesse programme & project management skills and knowledge
• Great at building relationships - you will be collaborating with many stakeholders and functions at one time.
• Numerical and analytical skills, with a keen eye for detail & data accuracy
• Be proactive and able to work independently towards a common goal
• It would be beneficial if you have experience of using Microsoft applications including SharePoint, Teams, Excel, Power Point, Power BI.

Why Boots

At Boots, we foster a working environment where consideration and inclusivity help everyone to be themselves and reach their full potential. We are proud to be an equal opportunity employer, passionate about embracing the diversity of our colleagues and providing a positive and inclusive working environment for all.

Our benefits

• Boots Retirement Savings Plan
• Discretionary annual bonus
• Generous employee discounts
• Enhanced maternity/paternity/adoption leave pay and gift card for anyone expecting or adopting a child
• Flexible benefits scheme including holiday buying, discounted gym membership, life assurance, activity passes and more.
• Access to free, 24/7 counselling and support through TELUS Health, our Employee Assistance Programme.

We have a great range of benefits in addition to the above that offer flexibility to suit you - find out more at boots.jobs/rewards. (Please note, any salary estimates given on third-party sites are not provided or endorsed by Boots and may not be accurate)

What’s next

If your application is successful, our in-house recruitment team will be in touch to arrange an interview and to answer any initial questions you have. If you have not been successful on this occasion, you’ll be notified by email.

Where a role is advertised as full-time, we are open to discussing part‑time and job‑share options during the application process. If you require additional support as part of the application and interview process, we are happy to provide reasonable adjustments to help you to be at your best.