Document Controller

Costain; Heysham; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading engineering firm in Heysham is seeking a Document Controller to manage physical and digital documents for projects. The ideal candidate will have 2-5 years of experience in document control, strong organisational skills, and proficiency in document management software. Responsibilities include ensuring document compliance, training project teams, and maintaining document integrity and confidentiality. This full-time role is perfect for someone detail-oriented with excellent communication abilities.

Qualifications

• 2–5 years experience in document control or information management.
• Understanding of project lifecycle documentation.
• Ability to handle multiple tasks simultaneously.

Responsibilities

• Process, catalogue and store documents, ensuring accessibility.
• Ensure compliance with company policies and regulations.
• Act as liaison for document flow and distribution.

Skills

Document control

Organisational skills

Attention to detail

Communication skills

MS Office proficiency

Education

Diploma or associate degree in Business Administration or Information Management

Tools

Document control software

Job description

Join to apply for the Document Controller role at Costain Group PLC

Responsibilities

• Process, catalogue and store documents in physical or digital formats, ensuring accessibility and correct filing. Manage the entire lifecycle of documents, including creation, revisions, approvals, distribution and archiving in alignment with project and company standards.
• Ensure all documents adhere to company policies, project requirements and industry regulations; review and audit documentation processes for compliance and efficiency.
• Act as liaison between project teams, departments and external partners to ensure smooth document flow. Coordinate distribution of documents to relevant parties, ensuring up‑to‑date availability.
• Maintain the integrity and confidentiality of project documents, implementing measures to prevent unauthorised access and ensure proper version control.
• Support project teams in using the document management system, providing training and guidance to new members on document control procedures.
• Prepare and maintain reports on document status, distribution and compliance for project management review.
• Generate comprehensive reports on document status, compliance and performance metrics for senior management and analyse processes for improvement.

Qualifications

• 2–5 years experience in document control or information management, preferably within engineering or construction.
• Exposure to project environments and understanding of how documentation supports project lifecycle.
• Familiarity with document control software and database systems.
• Strong organisational and time‑management skills, ability to handle multiple tasks simultaneously.
• Attention to detail and commitment to accuracy.
• Excellent written and verbal communication skills.
• Proficient in MS Office and document management systems.
• Ability to work independently and as part of a team.
• Relevant certifications or specialised training in document management systems or tools (advantageous).
• Diploma or associate degree in Business Administration, Information Management (desirable).

About Us

Costain helps to improve people’s lives with integrated, leading‑edge, smart infrastructure solutions across the UK’s energy, water, transportation and defence markets. We focus on blue‑chip clients and provide services covering the complete lifecycle of assets including strategic consultancy, advisory, digital technology solutions and asset optimisation.

A Disability Confident employer will generally offer an interview to any applicant who discloses a disability and meets the minimum job criteria.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative

Industries

Civil Engineering