Clerical Assistant

Glasgow Loves Christmas; Glasgow; On-site; GBP 40,000 - 60,000; Part time

Job summary

A cultural charity organization in Glasgow is seeking 4 Clerical Assistants to provide essential administrative support. The role involves maintaining efficient processes and assisting service operations. Ideal candidates should possess strong organizational and communication skills, along with experience in financial transaction processing. The positions offer flexible working hours and a supportive environment, making a lasting difference in the community.

Benefits

30 days holiday

Local Government Pension Scheme

Employee Assistance Programme

Discounts on memberships

Qualifications

• Ability to plan and organize designated work within timeframe.
• Capable of carrying out administrative services to support colleagues.
• Experience in processing financial transactions accurately.

Responsibilities

• Provide essential admin support to Service Operation teams.
• Respond to enquiries via email or phone from internal customers.
• Maintain accurate records for effective processing of bookings.

Skills

Organizational skills

Communication skills

Financial transaction processing

Flexibility

Job description

Location:: Glasgow Museums Resource Centre, 200 Woodhead Road, Glasgow, G53 7NN * Glasgow Royal Concert Hall, 2 Sauchiehall Street, Glasgow, G2 3NY * Commonwealth House, 38 Albion Street, glasgow, G1 1LH## Job DescriptionWe believe everyone deserves a great Glasgow life and that starts with the people who work here.Glasgow Life is a charity like no other. Our vision is to improve the lives of everyone in our city. To help us achieve that, we are looking for 4 Clerical Assistants to join our Corporate Admin, Museums Admin and Arts, Music and Cultural Venue Admin Teams.Our teams focus on making a real difference through culture and sport in Glasgow. If you’re excited by the idea of being part of that, this could be the job for you.**What you need to know****Hours**: 35 hours per week- Monday to Friday 09:00 – 17:00 / 21hrs per week Wednesday - Friday 09:00 – 17:00**Contract type:** 3 Posts x 35hrs per week and 1 x 21hrs per week**Pay details:** The listed salary is for a full-time role. If you’re applying for a part-time or bank job, we will calculate your pay on a pro-rata basis. The hourly rate is £13.89 per hour.**Location:*** **GMRC, 200 Woodhead Rd, Glasgow**, with excellent public transport links or free parking nearby.* **Commonwealth House, Albion St, Glasgow** , with excellent public transport links and paid parking nearby* **Glasgow Royal Concert Hall**, **Killermont St, Glasgow,** with excellent public transport links**What you’ll do**As a Clerical Assistant, you’ll be a part of an established Adminteam, reporting to the Admin Assistant / Admin Officer. You’ll play an essential role in providing a wide range of essential admin support to the Service Operation teams that supports the running of the Service Areas as well as ensuring processes are efficient and effective. Your work will make a visible and lasting difference. This could be:* Supporting our communities* Helping people get active* Creating cultural experiences* Or working behind the scenes to make it all happen**Who you are**We’re looking for someone with the right skills who brings energy to the role. If the following sounds like you, apply today!We’re looking for someone with the ability to:* Plan and organise designated work to be completed within the relevant timeframe.* Carry out a wide range of administrative services to support the Admin Officer, Service Areas, Colleagues and Business Partners.* Processing financial transactions, accurately and timeously utilising the Company’scomputerised systems.* Respond to enquiries by email or phone from internal customers, colleagues and ALEOS, clarifying issues and providing an informed response.* Liaising with internal and external customers and partners establishing effective working relationships.* Be flexible and adaptable to changeable working environments.* Ensure accurate and complete records and information for effective processing of bookings,events, and applications.* Collate, update, maintain and provide management information as required.* Support colleagues in the purchasing of goods and services, and processing of invoices.Download the **Person Specification** in the Job Attachments section on MyJobScotland. Use this to shape your application and show how your experience aligns with the job.When selecting candidates for interviews, managers will look for candidates who meet all the ‘essential’ criteria listed in the Person Specification. If there are many candidates, they may also consider desirable skills. So, include those if they apply to you.**What we offer**At Glasgow Life, our work changes lives. As a charity, we bring communities together and support wellbeing through sport, culture, heritage, and learning.Learn more about Glasgow Life in our 10 Facts video in the Further Information section on MyJobScotland.We support *you* to live a great life. Inside and outside of work. Some of our benefits include:**Holiday**When you join, you’ll get 30 days’ holiday. Plus 6.5 public holidays if you’re full-time. This increases to 35 days after 5 years of service.**Pension**Save for later life and join the Local Government Pension Scheme. Your future self will thank you. Our generous employer contribution will help you plan for the future.**Support**Sometimes we all need support and a listening ear. Our free and confidential Employee Assistance Programme can support your mental, emotional, and physical wellbeing.**Discounts**As a colleague, you can enjoy discounts on the things you love, from Glasgow Club memberships to our museum shops and our online store. We are also part of the cycle-to-work scheme, helping you stay active.**Flexibility and development**We are proud of our flexible and inclusive work policies, which help you balance work and life. We also offer support for learning, development and career progression.Please note that Glasgow Life is an Arm’s Length External Organisation to Glasgow City Council. We are currently completing a Job Evaluation exercise and introducing a new pay and grading structure. This may impact current salaries quoted in job adverts. To learn more, visit - .**What’s next**To get started, complete our short application form. In this, you’ll fill out:* Work history* Qualifications/trainingUse the Person Specification in the Job Attachments section to guide your answers.**Important Dates:**The closing date for this job is 11.59pm on **01 February 2026**. Interviews are provisionally scheduled for **09 February 2026****Who We Are**Our Corporate Services teams keep Glasgow Life running at its best. From Business & Strategy, Finance, HR, Infrastructure, Marketing, Retail, they deliver the behind-the-scenes work that powers everything we do. Whether it's shaping strategy with sharp insights, crafting compelling messages, supporting our people, managing over 100 venues, or generating vital income—this team makes it happen.**Diversity and Fair Work at Glasgow Life**We’re working to build a team that reflects the rich diversity of Glasgow’s communities — where everyone feels valued, respected, and able to be their full, authentic selves at work.We’re proud to be a Disability Confident and Carer Positive employer, and we welcome applications from people of all backgrounds. Learn more about our commitment to Equality, Diversity and Inclusion here:We’re also committed to Fair Work First principles, including effective voice, opportunity, security, fulfilment and respect for all our staff. Learn more about our approach to Fair Work First here:We’re working hard to address underrepresentation in our workforce. We especially welcome applications from people with disabilities and from ethnic minority communities.Once you apply, add [e-mail] to your safe sender list so you don’t miss important emails.***We’re excited to hear from you. Let’s shape a great Glasgow life — together.***We want everyone to be able to apply. If you need the Application Pack in another format, like Braille, large print, or another language, please call us on 0141 287 1054.If we need to post it to you, we’ll send it by second-class mail within three working days. Please allow enough time to complete and return your application before the closing date. If you think you might need more time because of accessibility needs, please get in touch and we’ll be happy to help.There are also a number of Accessibility Tools compatible with the myjobscotland website which may assist you with your application. More information on these can be found at https://myjobscotland.gov.uk/accessibility-statement.## Further InformationFor further information about working for us please refer to our website