Administration Volunteer - Care Team

Rainbow Trust Children; Sunderland; On-site; GBP 40,000 - 60,000; Full time

Job summary

A children’s charity in Sunderland is looking for volunteers for an administrative role. Responsibilities include general office tasks, digital record keeping, and supporting family events. Strong IT and communication skills are essential. The ideal candidate should be well-organised and capable of empathising with families in distress. The role requires a commitment of at least 4 hours per week for a minimum of 12 months. Reimbursements for out-of-pocket travel expenses are provided.

Benefits

Professional training opportunities

Reimbursement of travel expenses

Social events for volunteers

Qualifications

• Experience of working in an office in an administrative role.
• Experience interacting with diverse groups of people.
• Understanding of safeguarding and confidentiality.

Responsibilities

• General administrative tasks and data entry.
• Collate information for assessment packs and prepare training materials.
• Assist in recruiting local volunteers and coordinating events.

Skills

Strong IT skills including Microsoft Office

Good communication skills

Well-organised with prioritisation skills

Ability to empathise with families

Job description

Rainbow Trust

• Salary:
  Reasonable out of pocket travel expenses

Your role may include:

• General administrative tasks
• Digitising records by inputting data to our case management system
• Collating information/assessment packs
• Preparing packs for training
• Producing promotional materials
• Answering telephone enquiries
• Contacting local businesses and attractions willing to donate their products, time or tickets
• Supporting the team to grow their presence in the local area by networking with local organisations including schools, churches and community organisations.
• Assisting with coordinating family events especially around the school holidays
• Supporting the Volunteering Team with local volunteer recruitment

What we’re looking for:

• Experience of working in an office in an administrative role
• Strong IT skills including Microsoft Office and willingness to learn our in-house database
• Well‑organised with the ability to prioritise tasks
• Good communication skills both verbal and written
• Experience of interacting with people from a wide variety of backgrounds
• Ability to empathise with families in stressful circumstances
• An understanding of the importance of safeguarding and confidentiality
• Flexible approach with the ability to work on own initiative and as part of a small team.

Your commitment:

• We are looking for support in person at our office in Sunderland.
• You will be able to commit to a minimum of 4 hours per week, for a minimum of 12 months.
• Hours to be agreed with Family Support Manager.
• In order to attend Team Meetings you would need to be available to volunteer on Wednesdays.

Training and Support:

• A dedicated member of Rainbow Trust staff will guide and support you in your work
• You will receive a full induction to the charity and a programme of training relevant to your role
• Mandatory raining will cover areas such as safeguarding, active listening skills, health and safety, confidentiality and GDPR
• Further modules will be available for you if you would like to develop your knowledge

Why choose Rainbow Trust?

• We are a Best Companies Top 10 Charity to work for
• We offer professional training and opportunities to develop your skills and knowledge
• The enjoyment of becoming part of our friendly and welcoming team, knowing you are making a valuable contribution to the lives of the families we support
• A calendar of social events for volunteers, including Christmas events and celebrations for Volunteers’ Week
• We will reimburse your out-of-pocket travel expenses

Ready to apply?

Get in touch with our Volunteering Team by email at [e-mail] or call us on 01372 363438.

Selection process:

Enrolment form, references, interview, Disclosure and Barring Service Check (DBS)

Please note that we will only process applications from volunteers who are resident in the UK and who have already obtained the relevant immigration permits. We are unable to sponsor Charity Worker Visas.