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Facilities Coordinator
Job summary
A leading electro-mechanical specialist in Nottingham is seeking a Facilities Coordinator to support site operations and maintain a professional environment. This office-based role entails administrative duties, front-of-house management, and coordination of visitor appointments. The ideal candidate should possess strong organizational skills and excellent communication abilities, although prior experience in facilities administration is not essential. The position offers a comprehensive benefit package, including a pension and team-building events.
Benefits
Qualifications
- Strong organisational skills with high attention to detail.
- Previous experience in facilities administration or reception is desirable.
- Ability to manage multiple tasks in a busy environment.
Responsibilities
- Assist the Facilities Manager with daily administration and planning.
- Support management of on‑site equipment and facilities.
- Maintain a well‑organised reception and meeting‑room environment.
- Provide minute taking support for internal meetings.
Skills
rhames Ltd are one of the UK’s leading electro‑mechanical specialists within industries requiring separation technology, manufacturing, and associated equipment. Based in Nottingham, we provide clients with turn‑key design, project management, manufacturing, and maintenance services.
Due to continual expansion, we have an exciting opportunity for a Facilities Co‑ordinator to support our site operations. The role works closely with the Facilities Manager and is fully office‑based.
- Location: Unit 9B, Sherwood Business Park, Osier Dr, Nottingham NG15 0DX
- Contract: Full‑time, 40 hours per week
- Reports to: Facilities Manager
We are seeking a proactive, well‑organised Facilities Co‑ordinator to help maintain a professional and welcoming environment for visitors and colleagues. The position offers day‑to‑day administrative and operational support, front‑of‑house duties, meeting‑room management, and general administration.
- Assist the Facilities Manager with daily administration, planning and coordination of maintenance tasks.
- Support management of on‑site equipment and facilities, including office facilities, refreshment machines and other amenities.
- Liaise with contractors, suppliers and service providers.
- Serve as the primary front‑of‑house contact, ensuring a professional welcome.
- Arrange and manage visitor appointments, meeting‑room bookings, attendee coordination, timings and refreshment requirements.
- Maintain a well‑organised reception and meeting‑room environment.
- Answer and manage the main incoming line, directing calls appropriately.
- Provide minute‑taking support for internal meetings.
- Assist with wider administrative duties such as pool‑car booking, PPE ordering, records and general office tasks.
- Strong organisational and multitasking skills with high attention to detail.
- Excellent interpersonal and communication abilities.
- Confident and professional front‑of‑house presence.
- Proficient in Microsoft Office and general office systems.
- Previous experience in facilities administration, reception or similar roles is desirable but not essential.
A friendly, reliable and adaptable team member who balances facilities coordination with excellent customer service and administrative support. You’ll enjoy interacting with people, thrive in a varied role and take pride in maintaining a well‑run workplace environment.
- Pension
- Cycle to Work Scheme
- Company Teambuilding Events
- Life Assurance
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.