Team Coordinator

In Cork; Worthing; Hybrid; GBP 30,000 - 35,000; Part time

Job summary

A community-focused organization in Worthing is seeking a part-time Team Coordinator to manage schedules, communications, and departmental events. Ideal candidates will have PA experience, GCSE education, and strong attention to detail. This role offers flexibility and a collaborative work environment.

Benefits

Generous pension contributions up to 14%

Real living wage

Employee healthcare

Learning & development opportunities

Onsite gym

Qualifications

• Experience as a PA in a similar role.
• Ability to operate at a senior level with confidentiality.

Responsibilities

• Act as the first point of contact for senior leadership.
• Manage complex schedules and travel arrangements.
• Coordinate departmental events and support stakeholders.

Skills

Attention to detail

Organisational skills

Multitasking

Communication

Education

GCSE standard or equivalent

Job description

Team Coordinator (Commercial)

Part time opportunity (25 hours per week).

About People's Partnership

At the heart of our not‑for‑profit organisation is a commitment to making the future‑saving experience simple for our members. We champion fairness and simplicity, not profit‑chasing. Imagine a financial adventure where everyone is a winner, fuelled by our exceptional service and brought to life by the fantastic individuals who work for us. We are a diverse employer with a flexible, hybrid working approach, ensuring everyone gets the opportunity to come to work and be the best version of themselves.

What you’ll be doing

• Act as the first point of contact for senior leadership, filtering communications and prioritising urgent matters.
• Proactively manage complex schedules, prioritise meetings based on strategic importance, and anticipate conflicts.
• Prepare and distribute meeting agendas, minutes, and follow‑up action items.
• Handle travel arrangements, including booking flights, trains, accommodations, transportation, and compile and submit expenses.
• Coordinate purchase orders and invoicing.
• Serve as a point of contact for internal and external stakeholders.
• Co‑ordinate departmental events, workshops, and conferences and ensure their smooth execution.
• Create and maintain distribution lists, organisational charts, team calendars, etc.
• Monitor task progress and provide support to ensure deadlines are met.

Who we’re looking for

• PA experience in a similar role.
• Educated to GCSE standard or equivalent.
• Numerate with excellent attention to detail.
• Ability to organise, plan and prioritise across the various departments to achieve business plan targets.
• Operate effectively at a senior level, discreetly and observing confidentiality.

What you can expect from us

• Generous pension contributions with an employer contribution of up to 14%.
• Real living wage.
• Income protection, critical illness cover & death in service insurance.
• Employee healthcare.
• Parental and adoption leave.
• Learning & development opportunities and study support.
• Travel season ticket loans.
• Grab & Go Deli Cafe in Crawley.
• Volunteering days and charity payroll giving.
• Onsite gym.
• Ride‑to‑Work scheme.
• Social clubs and events.

Disability Statement

People's Partnership is an equal opportunities employer. We believe everyone has the right to be treated fairly, with dignity and respect. We are committed to treating all our people (and all who apply for a role at People's Partnership) equally and enabling them to perform at their best and demonstrate what they have to offer. We are a disability‑committed employer; please let us know if you need any reasonable adjustments made to our recruitment process (application, selection assessments where relevant, and interview) to enable you to show us the best "you".

Office / Operations Coordinator

Due to continued growth, the company is seeking a highly motivated, hands‑on professional to keep their busy office running smoothly and to support production with smart, accurate admin. You’ll be the hub that links customers, suppliers and the shop floor—owning processes, solving problems and keeping everything moving.

Main Responsibilities

• Front‑of‑house & comms: Manage calls, inboxes, letters and parcels; respond promptly and professionally.
• Data & records: Accurate data entry, scanning and document control; keep systems current.
• MRP & production support: Maintain job data in ProgressPlus (or similar MRP); create/issue route cards & cutter cards.
• Procurement & stock: Obtain prices (steel/tooling), raise purchase orders, receipt stock in Sage, maintain stationery & consumables.
• Client accounts: Day‑to‑day account admin and updates; help ensure smooth order flow.
• ISO support: Keep procedures, logs and registers tidy and audit‑ready.
• People admin: Collate overtime/additional hours forms; check completeness before payroll.
• General admin: Anything else needed to keep the office and factory supported.

Candidate Requirements

• Confident multitasker who follows through, uses initiative, and communicates clearly.
• Accuracy with strong organisational and problem‑solving skills.
• Office/admin experience (engineering/manufacturing helpful).
• Familiarity with MRP (ProgressPlus advantageous) and Sage (POs/receipting).
• Comfortable prioritising in a fast‑moving SME; calm under pressure and team‑spirited.

Project Coordinator

We are seeking an organised and proactive Project Coordinator to support the successful delivery of multiple projects. You’ll work closely with Project Managers and wider teams, ensuring all administrative, logistical, and coordination tasks are handled efficiently to keep projects running smoothly. This is a fantastic opportunity for someone who thrives in a fast‑paced environment, enjoys managing a wide variety of responsibilities, and has strong attention to detail.

Key Responsibilities

• Provide day‑to‑day support to Project Managers across all aspects of project delivery.
• Coordinate project logistics, including deliveries, subcontractor activities, and site schedules.
• Participate in project planning and progress meetings.
• Prepare and maintain project documentation, such as method statements, risk assessments, site diaries, and progress reports.
• Compile technical documentation and submittals.
• Organise and manage supplier and client samples.
• Take meeting minutes and maintain key administrative records.
• Liaise with suppliers and subcontractors to obtain project information.
• Review and check invoices, resolving any discrepancies.
• Prepare subcontractor agreements and assist with procurement coordination.
• Support the use of project management and document control systems.
• Help prepare operations and maintenance manuals.
• Arrange staff training and manage the company’s training records.
• Assist with financial tracking and management, including validating payment applications.
• Support company logistics such as uniform orders, events, and site visits.
• Work closely with the Managing Director and senior team to highlight potential risks or issues.

Skills and Qualifications

• Strong organisational and administrative abilities.
• Excellent communication and interpersonal skills.
• High attention to detail and accuracy.
• Confident multitasker with the ability to prioritise effectively.
• Experience with project management software and documentation processes.
• Understanding of project workflows and compliance requirements.
• Previous experience in a project coordination role within a technical, construction, or engineering environment is advantageous.

Marketing Coordinator

The Marketing Coordinator will play a pivotal role in supporting the marketing and agency efforts within the business services industry. This position is perfect for a detail‑oriented professional looking to contribute to impactful marketing campaigns.

Description

• Coordinate and manage marketing campaigns to support business objectives.
• Assist in the development and execution of marketing strategies and plans.
• Create, edit, and manage content for various marketing channels, including social media and email campaigns.
• Monitor and analyse campaign performance, providing actionable insights for improvement.
• Collaborate with internal teams and external agencies to ensure consistent brand messaging.
• Maintain marketing materials and ensure they are up‑to‑date and aligned with brand guidelines.
• Support event planning and execution, including logistics and promotional activities.
• Conduct market research to identify trends and opportunities within the business services industry.

Profile

• A background in marketing or a related field, with a strong understanding of marketing principles.
• Experience in creating and managing content for digital and traditional marketing channels.
• Proficiency in using marketing tools and platforms, such as social media management and email marketing software.
• Strong organisational skills with the ability to manage multiple projects simultaneously.
• Excellent communication skills, both written and verbal.
• A proactive approach to problem‑solving and a keen eye for detail.

Job Offer

• Hybrid working arrangement for added flexibility and convenience.
• Opportunity to work in a permanent role within the business services industry.
• A supportive and collaborative company culture.
• Potential for career development and growth within the marketing department.

Accounting Coordinator

This role will work as part of the wider finance team. It is initially a 12‑month FTC to help cope with increased workload, but could go permanent for the right person.

Key Responsibilities

• Reconcile between different technology platforms to ensure all relevant data is being captured and accurate.
• Assist with the set‑up of new clients across all technology platforms.
• Reconcile costs to ensure accurate capturing of spend data for reporting and billing purposes.
• Perform extensive data validation/quality assurance analysis within large datasets.
• Manage rent and other ad‑hoc payments.

Experience and Qualifications

• Proven ability to manage and complete complex tasks.
• Financial accounting knowledge.
• Ability to proactively liaise with the third‑party vendors and assignees.

Salary and Benefits

• £30 – 35k p/a.
• Hybrid working, 2 days in office and 3 at home after probation.

Packaging Coordinator

• Oversee the reprinting of packaging for a portfolio exceeding 500 SKUs, ensuring on‑time delivery and strict alignment with brand standards.
• Serve as the key point of contact between the business and packaging suppliers, fostering strong partnerships and maintaining transparent communication.
• Monitor packaging inventory levels and determine optimal reprint quantities using sales forecasts and stock requirements.
• Collaborate with suppliers to request quotations, manage production timelines, and resolve any print or quality issues efficiently.

Product Specifications & Compliance

• Maintain ownership of accurate and up‑to‑date product specifications across all SKUs, ensuring full regulatory compliance.
• Partner with the Quality & Technical team to verify that packaging artwork adheres to legal, nutritional, and allergen labelling standards.
• Manage the artwork approval workflow with internal and external stakeholders.
• Keep comprehensive records and documentation of all packaging and specification updates or revisions.

New Product Development (NPD)

• Support the NPD process from concept through to launch across six distinct brands.
• Gather and assess data from existing and prospective suppliers to inform product decisions.
• Review and validate product specifications while conducting feasibility assessments for new product ideas.
• Research and propose new product opportunities that fit the brand portfolio and market trends.
• Coordinate product sampling, testing, and feedback collection.
• Work cross‑functionally with marketing, sales, and operations teams to ensure smooth project execution.

Skills & Experience

• Demonstrated experience in packaging coordination, product development, or technical roles within the FMCG industry—preferably in food and beverage.
• Genuine passion for food and a strong interest in the health and wellness category.
• Exceptional organisational skills, with the ability to manage multiple projects and a large SKU range concurrently.
• Advanced proficiency in Microsoft Excel and confident in using data to guide decision‑making.
• Impeccable attention to detail and accuracy.
• Excellent communication and relationship‑building skills, both with suppliers and internal teams.
• Familiarity with food labelling legislation and compliance standards is advantageous.

Shipping Coordinator (International)

• Organises domestic and international shipments of satellite components and ground equipment.
• Selects and manages relationships with specialist couriers and freight forwarders.
• Monitors transit timelines and ensures secure handling of sensitive payloads.
• Prepares and manages shipping documentation, including commercial invoices and export control paperwork.
• Ensures compliance with UK customs regulations and export control requirements (SPIRE & LITE), plus ITAR/EAR where applicable.
• Supports stock control and aligns deliveries with engineering build schedules.

Experience needed as a Shipping Coordinator

• 2–5 years in logistics or shipping.
• Experience with ERP or inventory systems; proficiency in Excel and shipment tracking platforms. SAP S/4HANA experience is an advantage.
• Strong organisational skills and attention to detail.
• Ability to work independently and thrive in a small, dynamic team.
• Excellent communication and problem‑solving skills.

Shipping Coordinator – Hampshire (office based)

• Manage the cross‑trade process of company orders, ensuring planned schedules are met, systems are updated accurately and required documentation is available and presented to relevant parties.
• Create documents for suppliers and buyers and update customers on shipment progress.
• Handle and check all original documents for customs clearance & import purposes.
• Obtain rates & best routings and issue shipping instructions.
• Check and authorise related 3rd party invoices.

About you

• 2+ years experience in shipping/logistics.
• Knowledge of customs processes.
• Highly organised with great attention to detail.
• Excellent communication skills and ability to multitask.
• Great Excel skills and problem solver.
• We will be prioritising candidates with short notice periods.

Equal Employment Opportunity Statement

The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.

People’s Partnership is an equal opportunities employer. We are committed to diversity.