Team Administrator

Savills Plc; Manchester; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading property consultancy in Manchester is seeking an Administrative Assistant to support the Health & Safety Consultancy team. The role involves issuing reports, organizing travel, proofreading documents, and managing communications. Ideal candidates will have strong administrative and organizational skills, along with the ability to multitask and meet deadlines. This position offers a structured 37.5-hour work week.

Responsibilities

• Issue all reports generated by the consultancy team.
• Organise travel and meetings for Consultants.
• Proofread and QA reports and documents.
• Generate monthly billing reports.
• Coordinate with mobilisation team and property managers.

Skills

Ability to review and maintain multiple inboxes and diaries

Ability to multi-task and manage own time effectively

Good administration skills

Good planning and organisational skills

Attention to detail

Interpersonal/verbal and written communication skills

Energetic and self-motivated

Pro-active/takes ownership of responsibilities

Ability to work under tight deadlines

Client-facing skills

Can Do attitude

Job description

Purpose of the Role

To provide day-to-day administrative and general support to the Health & Safety Consultancy team. Ensuring health and safety reports and documents are completed and issued in a timely manner to help maintain divisional compliance. Creating and drafting key compliance documents with accurate information, to assist consultants in working efficiently and effectively.

Key Responsibilities

• Issue all reports generated by the consultancy team, with follow up quotations as required.
• Organise travel for Consultants using travel portals.
• Organise meetings and events, including preparing agendas.
• Proof read and QA reports and documents as required.
• Write minutes at team meetings, internal and external meetings when required, and/or using dictation equipment.
• Data management and collation; assist in preparing and analysing key report information for all Consultants.
• Generate monthly billing reports and fee tracking management.
• Assist finance team with debt recovery as required.
• Coordinate with mobilisation team and property managers to ensure new properties under management achieve base compliance.
• Diary management; coordinating Consultant diaries, scheduling site visits and lone working supervision.
• Preparing and submitting Expenses / Mileage claims
• Communications and marketing; ensure our internal intranet is regularly updated, produce brochures and material when necessary.
• Assist H&S Consultants, team leaders and Consultancy Support with various duties from time to time.

Skills, Knowledge and Experience

• Ability to review and maintain multiple inboxes and diaries
• Ability to multi-task, manage own time effectively and use initiative.
• Good administration skills.
• Good planning and organisational skills.
• Attention to detail.
• Good interpersonal/verbal and written communication skills.
• Energetic and self-motivated.
• Pro‑active/takes ownership of responsibilities.
• Ability to work well under tight deadlines.
• Friendly and well presented with ability to be client facing
• Have a “Can Do” attitude.

Working Hours -37.5 hours pw (0830-1700 or 0900-1730)

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Please see our Benefits Booklet for more information.